Administrative Services Coordinator

2 days ago

Townsville, Queensland, Australia beBeeSupport Full time $40,000 - $60,000
Champion Excellence in Support Services

We are seeking a dedicated individual to fill a full-time, permanent role as an Administration Assistant. In this position, you will play a meaningful and long-lasting impact every day for the people we support and our legal teams.

  • Key Responsibilities:
  • Provide administrative support to our legal team by optimising the use of internal systems to process information.
  • Cultivate strong relationships and trust through empathy and understanding, interpreting client needs and connecting them with the right legal team members.
  • Apply your keen eye across general filing, indexing medical records, requesting documents, processing expenses, photocopying, mail management, and archiving management to spot opportunities for improvement.
  • Respond to inbound calls, couriers, and emails from clients, preparing new client documents, and ensuring they feel looked after, supported, and heard.
  • Assist with preparing matters for conference and hearing, including collating briefs to Counsel and experts, legal searches, preparation of court and legal documents, and general correspondence.
  • Proactively provide chargeable and non-chargeable support to our Legal team with general administrative duties, in order to obtain maximum compensation for clients, from file opening to closure.
  • Requirements:
  • Prior experience in administration or business support.
  • Accurate typing skills with intermediate Word & Excel skills.
  • Keen eye for detail in document management and collation skills.
  • Excellent communication skills both verbally and in writing.
  • Naturally empathetic and a resolute passion for helping people, especially those who have undergone trauma.
  • Recognition and value for the importance of your role in being the gateway to support our clients.
  • Ability to work between office hours 8:15am - 5:00pm, Monday to Friday.
About Our Organisation

We stand up for the rights of everyday Australians, creating a place for you to thrive.

  • Connect and be yourself: Enjoy the benefits you need, working with authentic people.
  • Challenge and grow: We're not perfect, but together, we're unstoppable.

Our organisation is humble yet relentless, always striving to do better. We're looking for someone who shares our values and is passionate about making a difference.

  • Project Infrastructure Coordinator

    2 days ago

    Townsville, Queensland, Australia beBeeProject Coordinator Full time $100,000 - $120,000

    Seeking a seasoned coordination expert to support safe, efficient and reliable operations of critical infrastructure.Key Responsibilities:Provide high-level administrative, financial and procurement support to field operationsCoordinate and schedule daily field maintenance and operational activitiesOversee document control, procurement processes and...

  • Administrative Coordinator

    2 days ago

    Townsville, Queensland, Australia beBeeAdministration Full time $39,150 - $76,900

    About this role:We are seeking a highly skilled and organized Administration Assistant to join our team. In this role, you will be responsible for coordinating and performing day-to-day administrative tasks from our Townsville office.Working in a fast-paced environment, you will utilize your exceptional organizational skills and excellent customer service...

  • Office Administrator

    2 days ago

    Townsville, Queensland, Australia Queensland Youth Services Full time

    OverviewWe're Hiring: Office AdministratorLocation: Queensland Youth Services (QYS) - TownsvilleClassification: SCHADS Level 3Status: PermanentHours: Could be full or part time depending on the applicant.Are you an organised, detail-oriented professional looking to grow your career in a dynamic, purpose-driven organisation? Queensland Youth Services (QYS) is...

  • Office Administrator

    2 days ago

    Townsville, Queensland, Australia Queensland Youth Services Full time

    OverviewWe're Hiring: Office AdministratorLocation: Queensland Youth Services (QYS) - TownsvilleClassification: SCHADS Level 3Status: PermanentHours: Could be full or part time depending on the applicant.Are you an organised, detail-oriented professional looking to grow your career in a dynamic, purpose-driven organisation? Queensland Youth Services (QYS) is...

  • Office Administrator

    7 days ago

    Townsville, Queensland, Australia Queensland Youth Services Full time

    2 days ago Be among the first 25 applicantsLocation: Queensland Youth Services (QYS) - TownsvilleStatus: PermanentHours: Could be full or part time depending on the applicant.Are you an organised, detail-oriented professional looking to grow your career in a dynamic, purpose-driven organisation?Queensland Youth Services (QYS) is seeking a dedicated Office...

  • Office Administrator

    7 days ago

    Townsville, Queensland, Australia Queensland Youth Services Full time

    2 days ago Be among the first 25 applicantsLocation: Queensland Youth Services (QYS) - TownsvilleStatus: PermanentHours: Could be full or part time depending on the applicant.Are you an organised, detail-oriented professional looking to grow your career in a dynamic, purpose-driven organisation?Queensland Youth Services (QYS) is seeking a dedicated Office...

  • Rehabilitation Services Coordinator

    7 days ago

    Townsville, Queensland, Australia beBeeRehabilitation Full time

    At Acumen Health, we specialize in workplace health, injury management, and safety. Our team of experts delivers high-quality services across personal injury and occupational health. We focus on recovery and function to get people back to work and life.About the role:This Rehabilitation Services Coordinator will support rehabilitation consultants with...

  • Administrative Support Coordinator

    1 day ago

    Townsville, Queensland, Australia beBeeOfficeSupport Full time $60,965 - $73,371

    We are seeking a highly skilled and detail-oriented Office Support Professional to join our corporate team.Job Description:This is an exciting opportunity for a motivated and organised individual to support our Corporate Management Team across finance, operations, reception, and executive functions. The successful candidate will be responsible for providing...

  • Service Coordinator

    3 weeks ago

    Townsville, Queensland, Australia Hastings Deering (Australia) Ltd Full time

    time left to apply End Date: September 2, 2025 (17 days left to apply)job requisition id JR116084Company :Hastings Deering (Australia) LtdCompany :Hastings Deering (Australia) LtdAbout the RoleHastings Deering is on the hunt for a Service Coordinator to join Townsville Operations team. This is a Permanent, Monday to Friday role working out of our Townsville...

  • Regional Coordinator

    4 weeks ago

    Townsville, Queensland, Australia Department of Customer Services, Open Data and Small and Family Business Full time

    Are you an experienced administrative leader, ready to make a meaningful impact across regional programs?We are seeking a dynamic Regional Coordinator to provide confidential and efficient managerial and administrative support to the Director (Northern).About your opportunityAs a key member of the team, you will also be required to research analyse and...