Executive Support Specialist

4 days ago

Perth, Western Australia beBeeAdministrative Full time $55,000 - $75,000
Job Title: Executive Support Specialist

This dynamic role combines front-of-house reception duties with high-level executive assistant responsibilities.

You will be the welcoming face of our business, managing the first point of contact for visitors and callers, while providing exceptional administrative support to the Executive Director.

Key Responsibilities:

  • Manage front-of-house reception, including greeting visitors, handling calls, and maintaining attendance registers.
  • Provide administrative support to the Executive Director, including diary management, travel bookings, and confidential correspondence.
  • Coordinate office operations such as mail handling, stationery supplies, boardroom bookings, and catering.
  • Organise corporate travel and accommodation for staff and executives.
  • Oversee office and facilities maintenance, including cleaning, pest control, vehicle servicing, and security systems.
  • Liaise with internal and external stakeholders to ensure smooth business operations.
  • Assist with planning and coordination of corporate functions and events.

Requirements

  • Previous experience in reception, administration, or executive support.
  • Strong communication and interpersonal skills.
  • High attention to detail and organisational ability.
  • Proficiency in Microsoft Office and business systems.
  • Ability to manage multiple priorities and maintain confidentiality.
  • A proactive, can-do attitude and team-oriented mindset.

Why This Role is Unique

  • Supportive and inclusive team culture.
  • Opportunity to work closely with senior leadership.
  • Varied and engaging role.
  • Convenient South of the River location with onsite parking.

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