Executive Support Specialist

2 days ago

Perth, Western Australia beBeeAdministrative Full time $75,000

Job Title: Executive Support Specialist

We are seeking a highly organized and experienced Executive Support Specialist to provide exceptional administrative support to our Company Director.

Key Responsibilities:

  • Organizing and maintaining diaries and making appointments
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Devising and maintaining office systems, including data management, and filing
  • Organising and maintaining correspondence, record and follow up on pending matters
  • Prepare and distribute correspondence on behalf of the Director
  • Format, edit and proof-read various documents and presentations and draft routine letters or reports
  • Maintain rapport and liaise with other staff across the business
  • To ensure all aspects of meetings/conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times
  • To attend and minute meetings as required
  • To take and transcribe dictation of letters and other documents
  • Assist in researching and assembling information for the preparation of reports, as well as preparing reports
  • Assist with administrative tasks associated with meetings as required
  • Maintain appropriate levels of office supplies, stationary, office equipment which may include printers, photocopiers, and monitor maintenance issues
  • General administrative tasks such as filing, copying, and scanning

Requirements:

  • Diploma of Management/ Business Administration with 3 years of relevant full-time experience, or 6 years full-time relevant experience in lieu of Qualifications
  • High level of planning and organisation skills
  • Ability to maintain strict levels of confidentiality and a high level of professionalism
  • Good organizational and time management skills
  • Excellent Administration Skills, typing, and Software Skills
  • Strong command of interpersonal and oral communication

Benefits:

  • $75,000.00 per year
  • In person work location

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