Office Transport and Event Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeCoordinatior Full time $100,000 - $120,000

**Administration Coordinator Role Overview**

We are currently seeking a dedicated individual to take on the role of Administration Coordinator. This position will focus on the coordination of transport and events for our organisation.

The successful candidate will be responsible for managing the booking and scheduling of required transport throughout the school using external providers, maintaining the booking system for all events and transport requests, and liaising with internal and external stakeholders in a professional manner.

This is an exciting opportunity to join a close-knit team who share the values of working hard, whilst having some fun whilst they do it. The team collaborate well together to achieve shared success.

**Key Responsibilities:**

  • Manage the booking and scheduling of required transport throughout the organisation
  • Maintain the booking system for all events and transport requests
  • Liaise with internal and external stakeholders in a professional manner
  • Maintain the organisation's vehicles, contracts, services, insurances and ensure they comply with regulations
  • Coordinate the procurement of furniture, fittings and custom signage as required
  • Oversee and distribute the use of cab charges and fuel cards while keeping record of all activity
  • Work closely with the events team to ensure rooms are set up/packed down accordingly with the correct equipment
  • Monthly reporting, invoicing and ensuring all WHS inductions and insurances are maintained

**Requirements:**

  • Previous experience in events, property management, or a coordination role is ideal but not essential
  • Experience managing various internal and external stakeholders
  • Strong organisational and administration skills with excellent attention to detail
  • Previous experience within a school preferred but not essential
  • Ability to work autonomously and within a team
  • Proficient in the Microsoft office suite
  • Can do attitude, with a positive mindset
  • Working With Children Check required if successful in the role

**What's in it for you?**

Attractive salary package

Health and Wellbeing activities, use of fitness centre, weekly yoga classes and wellness seminars

Staff Social Events at the end of each term

School fee discounts

Wellbeing spaces on campus

Support provided through their EAP program

Staff social events at the end of each term

Work with a supportive and collaborative team who share the same values

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