Senior Administrative Coordinator

1 week ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $68,338 - $70,468

Job Title: Administration Officer

About the Role

This is a key position within our department, responsible for ensuring the smooth operation of administrative processes and providing vital support to both clinical staff and patients.

Duties and Responsibilities
  • Provide sufficient notice and clear communication to patients for ongoing reviews.
  • Maintain highly accurate and consistent data entry across all systems.
  • Prepare and distribute patient medication letters.
  • Manage complex and sensitive patient records with confidentiality and precision.
  • Offer administrative support to the wider multidisciplinary team (MDT).
  • Coordinate outreach clinics to improve access for patients in rural regions.
  • Attend MDT meetings, record detailed minutes, and distribute documentation efficiently.
  • Identify workflow barriers for clinicians and assist with ad-hoc tasks to maximise time for patient care.
Requirements and Qualifications

We are seeking an experienced administrator who possesses strong organisational skills, attention to detail, and excellent communication skills. The ideal candidate will have:

  • Experience in an administrative or office role; healthcare experience is a bonus.
  • Strong organisational skills; able to manage time, appointments and tasks effectively.
  • Clear and professional communication skills in person, over the phone, and in writing.
  • Attention to detail, especially when entering data or handling patient information.
  • Ability to work with confidential information and respect patient privacy.
  • Proficiency with computers, including email, Microsoft Word, Excel, and booking systems.
  • Experience managing calendars or booking appointments.
  • Ability to work independently and as part of a team.
Benefits

We offer a range of benefits to our employees, including:

  • 4 weeks annual leave (pro-rata for part-time employees)
  • Paid parental leave (for eligible employees) - supporting work-life balance
  • Salary packaging options - up to $11,600 plus novated leasing
  • Fitness Passport for health and well-being - discounted gym options
  • Employee Assistance Program (EAP) for staff and family members

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