Portfolio Administration Specialist

4 days ago

Melbourne, Victoria, Australia beBeePortfolio Full time $120,000 - $140,000

As a Portfolio Management professional, you will be responsible for overseeing the administration of lease-related documentation, ensuring accurate data input and collation of associated information.

Key Responsibilities
  • Lease Documentation Review: Review and manage lease-related documentation, including leases, bank guarantees, and insurance certificates to ensure compliance with regulatory requirements.
  • Data Accuracy: Ensure accurate data input and collation of associated documentation for all lease related information, maintaining the integrity of the portfolio.
  • Monthly Tenancy Schedule Updates: Review monthly Tenancy Schedule lease information via lease audits and update as necessary to ensure 100% accuracy.
  • Rent Review Processing: Process rent review increases in the system and generate rent review letters.
  • Tenant Charges Processing: Process and review monthly tenant charges (recurring and sundry) and generate tenant rental invoices/statements with accompanying letter and supporting evidence.
  • Arrears Collection Commentary: Ensure arrears collection commentary is regularly maintained and reported to both Portfolio and National Credit Control teams.
  • Tenant Account Reconciliation: Review and reconcile tenant accounts in accordance with business operational procedures.
  • Outgoing Adjustments Processing: Process all lease outgoing adjustments/estimates and generate Outgoings letters and statements (including Marketing) in accordance with lease requirements and relevant State legislation.
  • Query Resolution and Cash Application: Partner with Mirvac Accounts Receivable Team (OTC) to ensure all queries are addressed and unallocated cash is applied within 24 hours.
  • Purchase Order Processing: Raise purchase orders for Directly Recoverable and Non-Recoverable expenditure.
  • Non-Financial Information Update: Verify and update Non-Financial Information, e.g. tenant contact details.
  • Portfolio-Wide Initiatives Implementation: Work with Business Solutions and National Managers on adoption and implementation of portfolio-wide initiatives, improvements, and projects.

About This Role

This is an exciting opportunity for a motivated and organized individual to join our team as a Portfolio Administration Manager. As a key member of our portfolio administration team, you will play a critical role in ensuring the smooth operation of our lease administration functions.

What We Offer

In return for your hard work and dedication, we offer a competitive salary and benefits package, as well as opportunities for career growth and development.

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