Administrative Support Coordinator

4 days ago

Cairns, Queensland, Australia beBeeFacilities Full time $45,000 - $75,000
Job Overview

This role provides administrative support to the facilities manager ensuring timely and accurate documentation and reporting.

Key Responsibilities
  • Manage maintenance schedules and coordinate reactive works with contractors and service providers.
  • Maintain up-to-date records of building documentation compliance certificates and contractor information.
  • Assist with the preparation of emergency response plans and safety documentation.
  • Monitor contractor performance and ensure adherence to service agreements.
  • Liaise with tenants suppliers and internal stakeholders to address enquiries and coordinate services.
  • Support procurement processes including raising purchase orders tracking invoices and assisting with budget preparation.
  • Help coordinate inspections audits and compliance activities in line with local regulations.
Qualifications and Strengths
  • Previous experience in an administrative or coordination role ideally within facilities property or retail.
  • Knowledge of building operations or safety compliance advantageous but not essential.
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Word Excel Outlook PowerPoint.
  • Ability to manage multiple priorities and meet deadlines.
  • A proactive flexible and team-oriented approach.
Benefits
  • Uncapped opportunities to develop your career within facilities management and coordination.
  • A range of discounted corporate and wellness benefits including personalised wellbeing programs counselling and mental health support discounted health insurance and flexible leave.
  • Work in a dynamic retail environment where no two days are the same.
  • Contribute to the smooth running of a key community hub in beautiful Cairns.
  • Live the values of respect integrity service and excellence every day.
Inclusion and Recruitment

Our commitment to diversity equity and inclusion begins with you. We strive to create an inclusive culture where everyone feels safe valued and heard.

We welcome and encourage First Nations People to apply.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

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