Facilities Administration Coordinator

3 weeks ago

Cairns, Queensland, Australia CBRE Asia Pacific Full time
Overview

Provide facilities administrative support for a major shopping centre. Full training provided with future growth potential. Cairns | Gimuy | Land of the Yirrganydji people.

What you will focus on
  • Provide administrative support to the Facilities Manager, ensuring timely and accurate documentation and reporting.
  • Manage maintenance schedules and coordinate reactive works with contractors and service providers.
  • Maintain up-to-date records of building documentation, compliance certificates, and contractor information.
  • Assist with the preparation of emergency response plans and safety documentation.
  • Monitor contractor performance and ensure adherence to service agreements.
  • Liaise with tenants, suppliers, and internal stakeholders to address enquiries and coordinate services.
  • Support procurement processes including raising purchase orders, tracking invoices, and assisting with budget preparation.
  • Help coordinate inspections, audits, and compliance activities in line with local regulations.
Qualifications and strengths
  • Previous experience in an administrative or coordination role, ideally within facilities, property, or retail.
  • Knowledge of building operations or safety compliance (advantageous but not essential).
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Ability to manage multiple priorities and meet deadlines.
  • A proactive, flexible, and team-oriented approach.
What's in it for you?
  • Uncapped opportunities to develop your career within facilities management and coordination.
  • A range of discounted corporate and wellness benefits including personalised wellbeing programs, counselling and mental health support, discounted health insurance and flexible leave.
  • Work in a dynamic retail environment where no two days are the same.
  • Contribute to the smooth running of a key community hub in beautiful Cairns.
  • Live the CBRE RISE values - Respect, Integrity, Service, and Excellence - every day.
Inclusion and recruitment

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition of our policies, programs and benefits which help us build a family friendly workplace culture.

We are striving to remove barriers. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We welcome and encourage First Nations People to apply.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We look forward to hearing from you

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