Administrative Support Specialist

2 weeks ago

Griffith, Australia Catholic Education, Archdiocese of Canberra and Goulburn Full time

About the Role

The Administration Officer in Student Services will be a key member of our team, ensuring clear communication between parents, staff, and students. This role involves maintaining accurate attendance records, providing First Aid care to students, and keeping parents and staff informed about student matters.

Responsibilities

  • Initiating and handling correspondence and enquiries, including sensitive information.
  • Maintaining student attendance records and data daily.
  • Communicating with parents via SMS messaging and telephone regarding student absences.
  • Providing First Aid and overseeing medications for students and staff, supervising the sick bay, and managing first-aid supplies.
  • Collaborating with Pastoral Care Teachers and Coordinators on student attendance and welfare.
  • Celebrating charity collections through Pastoral Care classes.
  • Assisting with issuing student ID cards.
  • Supporting the Census process in February and August each year, following Catholic Education guidelines.
  • E nsuring students receive relevant daily communications.
  • Gathering medical information for whole-year group events.

Key Skills and Qualifications

  • Demonstrated ability to operate office equipment and adapt to technology.
  • Excellent communication and interpersonal skills, with the capacity to work collaboratively as part of a team.
  • Experience with Microsoft Office Suite and willingness to learn school-based software packages.
  • Strong organisational skills and ability to meet deadlines.
  • Demonstrated commitment to personal and professional development.
  • Ability to maintain confidentiality and exercise discretion and sound judgment.

Benefits and Opportunities

  • A positive and collaborative workplace culture.
  • Paid parental leave options.
  • Professional development and study support.
  • Opportunities to transfer to other schools within the Archdiocese.

Requirements

  • Australian Citizenship or Permanent Residency.
  • Satisfactory employment screening for child-related employment, in accordance with CECG policy.

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