Administrative Support Professional

4 weeks ago

Adelaide, South Australia Pitcher Partners Full time

We're a leading network of independent Australian firms, working together to enable growth and ambition for our clients. And our people.

At Pitcher Partners, we're committed to fostering a culture that supports and empowers every individual. We believe that our people are our greatest asset, and we're dedicated to providing them with the tools and resources they need to succeed.

The role of the Administration Assistant is a detail-orientated and proactive position responsible for providing administrative support across various functions, including general office administration, clerical and filing, ASIC correspondence and compliance, client experience and hospitality, and team administration.

As an Administration Assistant, you will be responsible for providing high-level support to our team, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer. You will also support the business function with tasks such as data entry, file organization, and preparation of client documentation, while managing the archiving process and mail distribution.

Key Responsibilities:

  • Provide general administrative and clerical support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer.
  • Support the business function with tasks such as data entry, file organization, and preparation of client documentation, while managing the archiving process and mail distribution.
  • Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
  • Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials.
  • Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
  • Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes.

Requirements:

  • High school/SACE equivalent qualification.
  • Experience delivering high-level support in a similar administrative/clerical role.
  • Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy.
  • Proficient user of MS Office Suite products, including Word, Excel, Outlook, and Teams.
  • Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask.
  • Strong communication and interpersonal skills, with a friendly and professional demeanour.
  • Ability to work independently, with supervisor, and staff.

We offer a range of benefits and opportunities for professional development, including:

  • Investment in our people's future through in-house leadership and professional development programs.
  • A vibrant culture that supports health and social connection.
  • Flexible working policy.
  • 12 weeks paid parental leave.
  • Community leave.
  • Purchased leave program.
  • Employee Assistance program.
  • Firm subsidised social club.
  • Workplace giving.

We're excited to hear from you if you're a motivated and detail-orientated individual who is passionate about delivering exceptional administrative support. Apply now or email your cover letter and CV to careers@pitcher-sa.com.au.

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