Business Process Coordinator

3 days ago

Melbourne, Victoria, Australia beBeeAdministration Full time $85,000 - $105,000
Job Description

The role of Document Controller and Administration Officer is a key position within our organization, supporting the leadership team and coordinating office activities. As a vital member of the team, you will be responsible for providing confidential and effective administrative support, document quality control, and ensuring the integrity of our configuration management system.

Responsibilities:

  • Control and distribute project documentation, including receipt, issue, registration, distribution, storage, and record retention of documentation
  • Manage the receipt and processing of incoming data deliverables from Suppliers, Subcontractors, and Customers
  • Prepare and deliver outgoing data to Suppliers, Subcontractors, and Customers
  • Ensure the project document control process is complaint and suggest improvements
  • Coordinate and compile monthly reports, including board packs
  • Process incoming and outgoing mail, files correspondence, and maintain confidential records
Required Skills and Qualifications

To succeed in this role, you will require:

  • Previous experience in a similar position, ideally within defence, engineering, O&G, or the construction industry
  • Document Controller or Project Administration experience
  • Proficiency with MS Office suite and experience using various computer systems and databases
  • Proven experience working with Document Management Systems such as IBM Maximo & Sharepoint would be preferred
  • Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously with a team environment to ensure deadlines are met
Benefits

As a valued member of our team, you can expect:

  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • Competitive compensation package
Others

Additional responsibilities may include:

  • Assisting with the onboarding process for new employees
  • General office duties, including inbound and outbound mail, stationery, kitchen supplies, and other activities to keep the office running

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