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Administrative Coordinator

1 month ago

Canberra, ACT, Australia John Holland Full time

About John Holland

We are a leading infrastructure company, dedicated to transforming lives through our work. Our purpose is simple – we strive to make a positive impact on the communities in which we operate.

About the Role:

As part of a joint venture, we have been awarded a major contract for the delivery of Light Rail Stage 2A – City to Commonwealth Park in Canberra ACT. The project involves building three new stops and extending the network by 1.7 kilometres.

We are seeking an experienced Administrative Coordinator to join our team in Canberra CBD. The successful candidate will be responsible for managing our document control system and processes.

Main Responsibilities:

  • Implement and manage the document control system and processes for the tender phase, including data room administration.
  • Register, distribute, and track all tender documentation to ensure timely access for all parties.
  • Maintain an organised filing system for tender documents, ensuring accessibility for the bid team.
  • Adapt emerging technologies to enhance bid team capability and productivity.
  • Update and maintain document revisions, identify any issues with registered documents, record these issues diligently, and communicate them effectively to the relevant parties for resolution.

About You:

  • You should have proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.
  • Proficient with document control and procurement software, as well as Microsoft Office Suite.
  • Understanding of the tender and procurement processes within the construction industry.
  • Excellent organisational skills with a keen attention to detail.

What We Offer:

  • A competitive salary of $80,000 per annum, plus benefits.
  • Great leave benefits, including 18 weeks paid parental leave and multicultural leave exchange.
  • Career progression opportunities, backed by our exciting pipeline of work.
  • Learning and development opportunities, including technical and leadership training.

We Value Diversity and Inclusion:

We strive to create an inclusive culture, where everyone feels valued and respected. Our business-wide inclusion strategy aims to bring about meaningful change and foster a more diverse and equitable workplace.