Head of Administration

6 months ago

Canberra, Australia GHD Full time

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day

Who are we looking for?
We are currently seeking an experienced Head of Administration to lead our administration team, supporting our services, governance, and logistics across ACT and Southern NSW region

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

- Management and development of the ACT & Southern NSW Region Administration and Facilities Management team and function, ensuring a consistent, proactive and high-quality administration service across the six offices in Canberra, Bega, Nowra, Wagga Wagga, Wollongong and Port Moresby (PNG).
- Procurement and management of accounts including maintaining contract documentation for office services, maintenance and staff amenities.
- Management of the office space requirements, including seating arrangements, office moves and/or fit outs, and allocating project/alliance team spaces.
- Coordination of administration and managing resources for project-specific support as well as the need for hands-on general administration support.
- Involvement in the support of employee contracts whilst maintaining relationships to assist with administration coverage when required.
- Cost management for administration-related expenditure across all offices to ensure spend is within scope of role and budget.
- Provide leadership and direction to the Administration Team, and be accountable for day-to-day management, deploying resources, performance evaluation, training and development, engagement and staffing/resourcing decisions.
- Coordination and support of employee events and functions ensuring correct approvals are obtained and HSE procedures are in place.
- Plan, coordinate and execute various corporate and client events, ensuring smooth logistics and a memorable experience for attendees. Includes venue, catering, invitation, HSE and technical aspects.
- Create or enable the development of engaging and informative content for regional newsletters, ensuring accuracy and alignment with company objectives.
- Regularly update and manage content on the region website to ensure relevance, accessibility and compliance.
- Offer comprehensive logístical and administrative support to the regional leadership team and executive staff based within the region, during on-site activities and engagements.
- Plan, coordinate, and execute various corporate events, ensuring smooth logistics and a memorable experience for attendees.
- Coordinate professional photo sessions for staff members, managing logistics and ensuring adherence to branding standards.
- Manage orders and distribution of HSE/PPE equipment, promoting safety awareness and compliance among staff.

**What you will bring to the team**
- Strong people management, leadership & influencing skills
- Proven experience in Administration and Facilities Leadership
- Advanced user of the MS Suite (Excel, Word, PPT, Outlook, Teams)
- Excellent general administration skills
- Strong Team Leadership and Mentoring skills
- Ability to manage conflicting priorities and deadlines
- Experience in managing business processes and systems
- Demonstrate a high level of discretion, confidentiality, professionalism, & integrity

Contact Gideon Lau

**ABOUT US**
"Why GHD?
Come together and make a meaningful impact.
We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.

Let's drive real change.

**Our Pledge to You**
At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.
That’s why we pledge to empower all of our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.
See where your commitment could take you.

**Our pledge to you**
**Join GHD
That’s the **#PowerOfCommittment
**Who we are**
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to ensure water, energy and urbanisation are made sustainable for generations to come."

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