Strategic Administrative Coordinator

4 days ago

West Hobart, Tasmania, Australia beBeeExecutive Full time $80,000 - $104,000
Job Description

As a key member of our organization, you will provide exceptional support to senior leaders and stakeholders. Your role will involve coordinating meetings, travel arrangements, and correspondence. You will also be responsible for preparing confidential documents, managing diaries, and serving as the first point of contact for various stakeholders.

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  • Providing administrative support to senior leaders, including coordinating meetings, arranging travel, and drafting correspondence;
  • Preparing confidential documents, such as agendas, minutes, and board papers;
  • Managing diaries and calendars for senior leaders, ensuring timely responses to inquiries and maintaining workflows;
  • Serving as the first point of contact for stakeholders, including government agencies, external partners, and the public;

Key Responsibilities:

  • Coordinate meetings, travel itineraries & functions
  • Administer and oversee Ministerial correspondence
  • Manage the Chief Executive Officer's diary and members of the Senior Leadership Group
  • Act as the first point of contact between the public, Heads of Government Agencies, Ministers offices and the Chief Executive Officer
  • Collaborate with the WHS Committee and managers to coordinate and manage facilities operations across all four office locations
  • Monitor lease terms and conditions to ensure compliance and timely renewals
  • Facilitate communication between stakeholders, ensure timely processing of lease agreements, and provide support in addressing any lease-related inquiries or issues
  • Provide high-level support to the Marketing team as needed, ensuring alignment with strategic goals and timely execution of initiatives
Required Skills & Qualifications

To succeed in this role, you will require:

  • Exceptional administrative skills, including experience in coordinating meetings, arranging travel, and drafting correspondence;
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders at all levels;
  • Proven ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously;
  • Strong organizational skills, with the ability to maintain accurate records and meet deadlines;
  • Knowledge of office management systems and procedures;
  • Ability to maintain confidentiality and handle sensitive information with discretion;
  • High level of professionalism and integrity.
Benefits

As a valued member of our team, you can expect:

  • A competitive salary and benefits package;
  • Opportunities for career growth and professional development;
  • A dynamic and inclusive work environment;
  • Flexible working arrangements and work-life balance;
  • Support for ongoing learning and skill-building.
Others

Perform other duties consistent with the assigned classification and in accordance with the skills, competence and training of the occupant.

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