Event Coordination Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeEvents Full time $59,000 - $73,000
Event Coordinator Opportunity

This role offers an exciting opportunity to grow your skills in event coordination within a dynamic, team-oriented environment.

We are seeking an emerging professional with experience in event coordination to assist in the planning and execution of in-house events, as well as support events hosted by external parties who hire our venue.

The successful candidate will work closely with our management team to contribute to a range of administrative and operational tasks across the organisation.

Main Responsibilities
  • Support end-to-end coordination of in-house events, including arranging and ordering required supplies, equipment, and services.
  • Assist with coordination, preparation of quotes, and smooth delivery of events hosted by external venue hirers.
  • Liaise with suppliers, internal stakeholders, and venue staff, including managing logistics for deliveries and post-event pack-down and departure.
  • Engage with prospective clients interested in hiring our venue and assist with bookings.
  • Coordinate tours of the facility.
  • Assist with room setup, AV requirements, run sheets, and event logistics.
  • Provide high-level service to members, visitors, and hirers, responding to general enquiries.
  • Maintain event records and bookings and manage post-event feedback.
  • Coordinate with maintenance teams to ensure the venue is kept in excellent condition, under the direction of the GM or their delegate.
  • Provide general administrative and operational assistance to other staff as needed.
Requirements
  • Some experience in events, hospitality, facilities, or administrative support.
  • Excellent communication and interpersonal skills.
  • Strong organisational skills and attention to detail.
  • A team player with a proactive, can-do attitude.
  • Willingness to take initiative and assist where needed.
  • An interest in developing a career in events within a broader operational context.
  • Formal training in event planning preferred.
About Us

This is a unique opportunity to coordinate events within a respected not-for-profit organisation whose activities extend well beyond event management.

You'll work on events hosted by both the organisation and external clients, while also gaining valuable exposure to the broader day-to-day operations that support our mission.

You'll be part of a supportive team, develop a broad and transferable skill set, and play a key role in ensuring the continued success of our events and the quality of our venue.

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