Executive Support Professional

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $50,000 - $55,000

The role of an Administrative Assistant is pivotal in ensuring the smooth operation of our institution.

Key Responsibilities
  • Welcome and greet visitors, either in person or over the telephone, and respond to their inquiries in a professional and courteous manner.
  • Maintain accurate and up-to-date records in our database, ensuring efficiency and effectiveness.
  • Process payments and follow up on fee collections, maintaining strong communication with students and stakeholders.
  • Provide administrative support to trainers, including preparing materials and coordinating logistics.
  • Monitor student attendance and communicate with students regarding any issues or concerns.
  • Ensure that all necessary materials are available for lectures, and conduct classroom preparations accordingly.
  • Organize orientation sessions for new students, providing a warm welcome and introducing them to our institution's values and policies.

Requirements and Qualifications

  • A Bachelor's degree in Accounting, Management, or IT is preferred, as it provides a solid foundation for administrative tasks.
  • Bilingualism in English, with additional language skills such as Mandarin, Vietnamese, Spanish, Hindi, Punjabi, or Portuguese, is highly desirable.
  • Strong communication skills, both written and verbal, are essential for interacting with internal and external customers.
  • The ability to learn new systems quickly and adapt to changing circumstances is crucial in this role.
  • Flexibility to work on weekends and take on ad-hoc duties is also required.

Work Environment and Culture

We strive to create a safe, inclusive, and respectful environment that values diversity and promotes equality of opportunity. We welcome applications from people of all backgrounds and experiences.

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