Executive Support Specialist

2 days ago

Canberra, ACT, Australia beBeeAdministrative Full time $66,000 - $93,000
Job Opportunity

This is a unique and exciting role that requires an individual to provide high-level support in a collaborative team environment. The Executive Assistant will have the flexibility and autonomy to manage various tasks and projects aligned with their skill set.

The successful candidate will play a pivotal role in maintaining a positive team culture, fostering strong collaboration and high performance. Key responsibilities include:

  • Diary management and coordination for senior leaders
  • Front of House management and reception
  • Correspondence and invitation management
  • Executive administrative support
  • Manage executive expenses

Additional tasks include:

  • Coordinate staff and Board travel arrangements
  • Manage premise logistics/facilities, procurement, and supplies
  • Manage office subleases
  • Provide event support for internal meetings and manage front of house matters
  • Coordinate staff activities and Christmas party

Requirements:

  • Experience in a customer service-focused position
  • Administration skills and experience
  • Strong interpersonal skills and a positive attitude
  • Well-developed oral and written communication skills
  • High level of discretion, tact, and diplomacy in dealing with sensitive and/or confidential matters
  • Strong computer skills
  • Event management experience (desirable)
  • Proficient minute-taking skills (desirable)

Benefits of this role include:

  • Opportunity to work in a dynamic and fast-paced environment
  • Flexibility and autonomy to manage tasks and projects
  • Chance to develop skills and expertise in administration and customer service

Other duties may be assigned based on the needs of the organization.

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