Administrative Coordinator

3 weeks ago


Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

Job Title: Contract Administration


Company: Australia Wide Trades Recruitment


Job Summary:


We are seeking a highly organized and efficient Contracts Administration Assistant to support our team in Mount Waverley. As a key member of our Contracts Administration team, you will play a vital role in ensuring the smooth execution of contract administration duties.


Key Responsibilities:



  • Contract Administration: Ensure current processes and workflows are kept updated, providing administrative support to the Contract Manager and Technical on-site team.
  • Record Management: Timely planning of preventative maintenance record management, preparing monthly reporting in line with client requirements.
  • Documentation: Preparing/typing manuals, general correspondence, i.e., letters, memos, minutes, gathering and maintaining current information from subcontractors, suppliers, and managers.
  • Database Management: Maintaining the database of accredited suppliers, insurance certificates, and contact details.
  • Procurement: Raising purchase orders and preparing documentation of invoices for the finance department.
  • Reporting: Producing presentations and reports as required.
  • Ad-Hoc Duties: Performing ad-hoc duties as requested by management.

Requirements:


You will have a strong 'can-do' attitude, high attention to detail, be self-motivated, enthusiastic, and possess excellent interpersonal, written, and communication skills. 3 to 5 years of experience in a similar role is essential, and previous experience in the building services industry is highly regarded.


Preferred Skills:


Intermediate to advanced level of MS Office, i.e., Word, Excel, Outlook, PowerPoint, and Access, and knowledge of Great Plains is highly regarded.


Working Hours: This is a full-time role with 40 hours per week, Monday to Friday, 8:00am to 4:30pm or 8:30am to 5:00pm, with a 30-minute lunch break.


Working Rights: We request that candidates have full Australian working rights.



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