Data Management Specialist

Key Job Responsibilities:

• Manage data transfer errors between Fuel Shepherd and SAP, including root cause determination and resolution support.
• Determine root cause of missing pricing requests and assist in resolution.
• Ensure all available spot options are showing on the source list in Fuel Shepherd. Audit monthly and ensure new supply points are set up. Track project metrics.
• Lead the team in adopting a more streamlined approach to managing new and expiring contract pricing formulas. Manage Fuel Shepherd Contract Management Screen. Enter new diesel supply contracts into the application. Communicate new and expiring supply contracts to the team each time there is a change. Review new contracts and request new vendors as needed. Maintain master file template for contract data.
• Manage Wholesale Setups process in Fuel Shepherd and SAP.
• Assist with Invoice Verification Process to ensure correct pricing is calculated based on contract formulas, rack, or day deal pricing. Monitor ServiceNow to ensure requests are completed in a timely manner.
• Identify mismatched pricing and work with the team and accounting to find a resolution. Assist with pricing research and historical data transfer between Axxis and SAP. Actively reduce reversals for pricing errors.
• Assist manager with systems enhancements related to ServiceNow, Fuel Shepherd, Cognos, BW, and SAP.
• Assist with Freight related tasks including initial setup, increases, Fuel Surcharge updates, carrier disputes, and entering missing rates as needed. Ensure that all team members are trained as a backup and that SOPs and training documents are kept up to date. Consider future integration in Fuel Shepherd.
• Maintain Fuel Shepherd Configuration Tables including Sites, Markets, Regions, Carriers, Suppliers, Vendors.
• Create process for identifying missing prices and freight sooner.
• Assist with data analysis and reporting to support business needs, including wholesale, diesel, and gasoline RFPs, open load tracking, biodiesel/renewable diesel reporting, margin analysis, and other management-driven initiatives.
• Identify new market pricing to be captured in SAP for historical analysis. Work with the team to link pricing between Axxis and SAP. Ensure Source Quote Cross Reference is accurately maintained.
• Vendor Creation, Contract Pricing Setup, and other related tasks as needed.
• Back up the team to ensure both servers (Axxis 1-pricing and Axxis 2-ebols) are working as expected. Know basic troubleshooting and who to contact for more complex issues.
• Assist with Special Projects and Testing as needed.
• Work to improve overall process.
• Assist in training and process documentation for the team.
• Track open projects within the group.
• Track Day Deal agreements and pricing. Evaluate Day Deal Purchase Performance.
• Ensure day deal pricing is entered into the tracker and SAP in a timely manner.
• Review and balance site ZFIRS for all products.
• Ensure all unmatched electronic BOLs are linked with the appropriate Fuel Shepherd Load IDs.
• Complete any prior day open orders in Fuel Shepherd each morning.
• Work to reduce reversal rates by identifying and tracking root causes, proposing solutions, and collaborating with the broader fuel team and carrier partners to ensure accurate and complete data entry in the cBOLs section of Fuel Shepherd.

Key Requirements:

• 3-5+ years of relevant business experience.
• PC proficiency with emphasis on SAP and Windows-based Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong people skills required to positively impact cross-functional teams.
• Strong analytical skills required.

We offer:

• A competitive compensation package.
• Ongoing training and development opportunities.
• A collaborative and dynamic work environment.