Payroll Administrator

Job Title: Payroll Administrator

We are seeking an experienced and detail-oriented individual to join our team as a Payroll Administrator. The successful candidate will be responsible for ensuring the efficient and effective processing of payroll and finance functions.

• Process new employee information, including personal details, taxation, pay rates, bank accounts, superannuation, and general ledger costing.
• Process employee terminations and associated termination payments.
• Maintain accurate and up-to-date employee payroll files.
• Routine maintenance and configuration of the payroll system.

• Compile and review employee time sheet summaries from each club.
• Process employee time sheets.
• Process leave hours.
• Process ad-hoc payroll transactions, such as manual adjustments, sales commissions, and termination payments.
• Prepare, review, and distribute standard fortnightly payroll reports.
• Transmit the payroll file to the bank for payment.
• Create and distribute employee pay advices to each club.

• Prepare, review, and distribute standard monthly payroll reports.
• Prepare month end journals for salaries, wages paid, accrued, and leave provisions.

• Perform annual payroll reconciliation.
• Prepare and distribute employee payment summaries.

• Process employee superannuation choice details.
• Perform fortnightly superannuation payroll reconciliation.
• Prepare monthly superannuation payroll reports.
• Remit monthly superannuation payments and superannuation fund data interfaces.

• Prepare monthly payroll tax returns.
• Perform annual payroll tax reconciliations.
• Prepare and submit monthly returns.
• Prepare and submit annual reconciliations.
• Provide information for annual insurance renewals.
• Provide assistance with employee compensation claims.

• Provide information to government and other regulatory authorities.
• Process payroll related requirements from regulatory authorities.
• Process and remit PAYG tax liability.

• Maintain purchase ordering system.
• Process accounts payable invoices.
• Process cheque runs and distribute payments to suppliers.
• Reconcile supplier statements.
• Process daily revenue journals into the general ledger.
• Custodian and distributor of bulk purchased supplies.
• Perform other reasonable and lawful duties as delegated by the Finance Director.

• Appearance: maintain professional dress and good personal hygiene.
• Attendance: arrive on time and take scheduled breaks.
• Attention to Detail: ensure all work is completed accurately and thoroughly.
• Financial: achieve budgetary parameters and cost control.
• Communication: effectively communicate with colleagues and management.
• Dependability: complete tasks with minimal follow-up.
• Equipment Use: properly use and maintain equipment; report repairs needed.
• Initiative: show initiative and flexibility in improving performance.
• Job Knowledge: demonstrate full understanding of job requirements.
• Occupational Health and Safety: commit to health, safety, and environment; report risks proactively.
• Organisational skills: perform tasks efficiently and effectively.
• Planning: manage time effectively.
• Quality: maintain high performance and reliability.
• Quantity: complete all expected work.
• Teamwork: work well with colleagues on tasks.
• Timeliness: complete duties within time frames.

• Experience: payroll processing, award interpretation, human resource management, financial record keeping, proficiency with spreadsheets and databases.
• Qualification: minimum matriculation or school equivalent and relevant tertiary qualifications in a Finance or related field.
• Skills: close attention to detail, strong computer literacy, ability to perform detailed work without losing sight of overall goals, ability to learn quickly and adapt to systems, ability to work in a team environment, high confidentiality awareness and sensitivity.