Senior Administrative Officer, VET

7 days ago

Sydney, New South Wales, Australia The University of Notre Dame Full time
About the Role

We are seeking an experienced and highly skilled Administrative Support Officer to join our team at The University of Notre Dame Australia. As an Administrative Support Officer, you will provide high-level administrative support to the CEO and Director of VET, ensuring the smooth operation of the office and contributing to the achievement of our strategic objectives.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to the CEO and Director of VET, including the coordination and management of diaries, scheduling of meetings and committees, drafting of agendas, minutes and action plans, and associated follow-up.
  • Travel and Accommodation Arrangements: Coordinate and manage all travel and accommodation arrangements for the CEO and Director of VET.
  • File Management: Administer all files, templates, and reporting for the office of the CEO and Director and assist in the compilation and production of reports, submissions, statistical summaries, and data sets, discussion papers, and other correspondence as required.
  • Finance Reporting and Administration: Assist in the management of finance reporting and administration for VET.
Requirements
  • Experience: Experience delivering high-level executive administrative support, preferably in Vocational Education and Training (VET) or higher education.
  • Time Management: Demonstrated time management skills, including attention to detail, the ability to work under pressure, organize workload, and manage competing priorities/deadlines.
  • Communication: Ability to establish and maintain productive working relationships with senior leaders and collaborate with colleagues across multifunctional teams by providing a high-level and responsive service.
  • Technical Skills: Demonstrated proficiency in the application of Microsoft Office suite and the ability to learn computer software programs and work with enterprise systems.
  • Documentation: Proven record of preparing high-quality documentation with excellent accuracy and attention to detail.
  • Qualifications: Relevant experience, an administration qualification, or an equivalent combination of relevant experience and/or education/training.
  • Cultural Fit: Supportive of the Objects of Notre Dame as a Catholic University.

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