Office Coordinator

4 weeks ago

City of Melbourne, Australia Pedestrian Group Full time

Brooklyn MGMT is one of Australia’s leading talent agencies, representing some of the country’s most recognised models, creators and influencers. For two decades, we’ve built a reputation for discovering and developing exceptional talent, creating impactful campaigns, and shaping the future of talent representation.

As the industry evolves, so do we - expanding into new areas like public figures and in-house content production through our new Studio Brooklyn. It’s an exciting time to join a dynamic, fast-growing team that thrives on connection, creativity and big opportunity.

We’re looking for an energetic and organised Office Coordinator to join our team and help keep everything running smoothly behind the scenes.

The Role

As our Office Coordinator, you’ll be the heartbeat of our day-to-day operations - supporting the team, welcoming new talent and ensuring the office and studio run like clockwork.

This role is ideal for someone who loves being organised, enjoys variety in their day, and thrives in a creative, fast-paced environment. You’ll play a key part in keeping the team supported and the agency running seamlessly.

Key Responsibilities

- Support the team with day-to-day administrative tasks, including onboarding talent, uploading photos, organising folio shoots and digi days for talent.

- Answering the phone and passing enquiries on to the Agents.

- Manage the agency’s calendar, booking in all meetings and events.

- Manage the comp card wall: keep comp cards fresh and in order.

- Organise all unpaid/ collab shoots and event invitations for talent.

- Order new comp cards when needed and arrange collection / post to talent.

- Assist with booking and coordinating our in-house content studio (Studio Brooklyn).

- Manage mail, deliveries and office supplies.

- Keep the office tidy, organised and welcoming for clients and talent.

- Help coordinate meetings, events and team activities.

- Provide general support to talent agents where needed.

About You

- Highly organised, reliable and proactive with a positive “can-do” attitude.

- Excellent communication and people skills - you enjoy being the go-to person.

- Comfortable juggling multiple tasks and staying on top of details.

- Loves a To Do list and doesn’t mind tackling detailed admin tasks.

- Eager to learn and grow within an exciting industry and a rapidly expanding agency.

- Good computer skills.

- Previous experience in admin, reception or office support is a plus, but not essential.

Why Join Us

- Be part of a vibrant, fast-paced agency environment.

- Work with a supportive, inspired, tight-knit team.

- Work from our beautiful Brighton office and content studio three days a week, plus two days from home.

- Great hours with flexibility.

- Supportive culture with plenty of room to learn, grow and make an impact.

Hours

Monday: 9am – 4pm

Tuesday: 9am – 4pm

Wednesday: WFH

Thursday: 9am – 4pm

Friday: WFH

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