Receptionist/Office Coordinator

We have an exciting opportunity for a Receptionist/Office Coordinator to join our Norwest team. The Receptionist/Office Coordinator plays a key role in ensuring the smooth operation of all aspects of the office and supporting a positive, professional, and collaborative work environment. This role supports the Business Operations Lead and other staff by coordinating a wide range of administrative and office-related tasks. The Receptionist/Office Coordinator possesses strong organisational skills, the ability to prioritise and manage multiple tasks efficiently, and consistently maintains a positive and professional approach that contributes to a positive and productive workplace culture.

As the welcoming face of our office, you will set the tone for every client interaction and help ensure our workplace runs smoothly on a day-to-day basis. This role is located at our Norwest office, which is conveniently near public transport and entertainment.

Who we are

Orion Group is a dynamic multi-disciplinary land development company that has become known for providing exceptional value to our clients. We are a rapidly growing business with five offices across NSW and Queensland. We are a diverse team of project managers, engineers, surveyors, and planners and have recently surpassed the 100-employee milestone.

We use our deep understanding of development to drive innovative solutions for complex projects. We continue to grow as a direct result of our expertise, innovative attitude, quality of service and, solid business practices and a culture to expand horizons. We are market leaders in our industry because of our vision and commitment to integrity, quality, and reliability.

Our vision is to be Australia’s leading source of professional services advice in our sector. We will change what it means to be a professional in our industry, and we hope you will join us and play a part in achieving our goal.

Responsibilities:

- Act as a welcoming and approachable point of contact for employee general office enquiries.

- Manage incoming calls, visitors, and emails across your designated Orion office with professionalism and promptness.

- Provide support to the Business Operations Lead and Business Services Team, demonstrating professionalism and a can-do attitude.

- Organising services, registrations, and repairs for company vehicles.

- Point of contact for employee general office enquiries, incoming calls, visitors, and emails across the designated Orion offices

- Coordinate calendar appointments and conference rooms, ensure meeting rooms are replenished, clean, and presentable before each meeting

- Coordinate and monitor office stock, stationery, and consumable items

- Take, review, and circulate comprehensive minutes of the Health, Safety & Environment meetings and other company meetings

- Coordinate internal events such as picnic days, community and cultural days, onsite lunches, etc.

- Contribute to the company newsletter, for NPS and support marketing activities

- Monitor outstanding employee staff timesheet submissions and send reminders

- Coordinate internal issues with the external IT company and liaise with them on company-wide IT matters

- Coordinate system licences for new starters for a range of company programs/software

- Support to the Project leads in entering new projects in the system and updating any data related to projects as requested

- Prepare and distribute invoices, collaborating with the finance, accounts, and operations teams

- Collaborate with other team members to support projects and initiatives.

Skills & Experience:

- Certificate III in Business Administration or above is required

- Driver's license (essential)

- Previous relevant experience of 3+ years in a receptionist/office coordinator/marketing administrator role

- Keen interest in office coordination, workplace safety, and well-being

- An intermediate working knowledge of Microsoft Office

- Bubbly and outgoing nature to drive team culture with a desire to provide exceptional customer service

- High standards of personal presentation

- Proven ability to multitask with advanced time management skills to achieve deadlines

- Strong verbal and written communication skills with a keen eye for detail and accuracy

- NSW Return to Work Coordinator Training (desirable).

Employee Benefits:

- A range of flexible work options

- Community days and cultural celebrations

- Access to innovative technology

- Employee assistance program

- Annual performance appraisal and learning & development plans

- Regular team-building activities, social activities, and team sports

- Paid parental leave

Ready to join us?

Orion Group highly values diversity and is an equal opportunity employer. We encourage applications from all suitably qualified candidates.

This role is open to Australian Citizens and Permanent Residents only (Including New Zealand Citizens). If this exciting opportunity has captured your interest, please submit your application now, via the apply now button.

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