▷ (Immediate Start) Facilities Project and Tenancy Officer

Job Detail: Facilities Project and Tenancy Officer

The role will be responsible for working collaboratively with internal and external stakeholders to assist in developing ideas and concepts and turning them into deliverable projects. To contribute to the effectiveness and efficiencies in the delivery of projects.

To manage the project implementation including contract administration, stakeholder engagement and communication, project reporting.

To assist in the provision of technical and project advice, to a variety of internal and external stakeholders.

To assist in the tasks required to manage our Specialist Disability Accommodation (SDA) portfolio ensuring all regulatory requirements are met including up to date tenancy agreements.

To be part of a team to successfully deliver the annual capital works program through working collaboratively in the Facilities and Asset team and the wider Northcott organisation.

Role Requirements:

1. Experience in providing support in a facilities and building services environment, with an emphasis on buildings within the disability sector.
2. Project planning skills, management and delivery skills and experience with contract management in a building services context.
3. Knowledge and understanding of the application of guidelines.
4. Work Health and Safety (WH&S) legislation and regulations.
5. Northcott’s procurement and tendering processes.
6. Building services and infrastructure, including building codes and standards.
7. Demonstrated ability to work as part of a team and provide a consistently high level of service.
8. Ability and willingness to embrace new/innovative technology, methods, products and processes in the pursuit of continuous improvement.
9. Well-developed written and verbal communication skills and ability to write reports and prepare external correspondence.
10. Demonstrated skills in managing diverse workloads and meeting work and budget targets within tight deadlines, despite conflicting pressures.
11. Ability to solve relevant issues based on previous experience and/or by the effective application of established techniques and procedures.

Typical duties might include:

1. Project Planning: Develop and document the project scope, tasks, timelines, milestones, and resource requirements. Identify the potential risks and include mitigation strategies.
2. Ability to assist in the tasks required to manage our Specialist Disability Accommodation (SDA) portfolio ensuring all regulatory requirements are met including up to date tenancy agreements.
3. Communicate and well document the project status, updates, and issues to stakeholders and manage their expectations. Organise and lead project meetings, including kick-offs, status updates, and review meetings.
4. Oversee the allocation and use of resources, including personnel, equipment, and budget for a project.
5. Implement quality control processes to ensure project deliverables meet the required standards.
6. Create and manage the project budget, ensuring costs are controlled and expenses are within the approved limits.
7. Evaluate and manage changes to project scope, schedule, and resources, ensuring that changes are properly documented and communicated. Analyse the impact of changes on project objectives and adjust as necessary.
8. Ensure all project deliverables are completed and meet the acceptance criteria. Perform a project review to assess what went well, what could be improved, and document lessons learned.
9. Ensure a smooth transition of project deliverables to the client or end-users and complete any final documentation.
10. Follow project management methodologies and best practices (e.g., Agile, Waterfall).
11. Ensure the project adheres to organisational policies, industry standards, and regulatory requirements.

Pre-Employment Requirements:

1. A relevant degree (i.e. Project management, engineering, construction or building) and suitable relevant experience, or lesser formal qualifications with work skills and significant relevant experience.
2. Occupational Health and Safety General Induction ticket for entry to construction sites.
3. Experience in the project management, planning, design and delivery of built environment projects is preferable.
4. Experience in the planning and delivery of public assets.
5. Ability to provide good interpersonal, verbal and written communication.
6. The ability to handle customer inquiries in a courteous manner whilst resolving issues.
7. Experience with budgets and community engagement.
8. Experience in the use of the Microsoft Office suite and other Northcott business applications.
9. Demonstrated experience in a similar role advantageous.
10. Demonstrated ability to provide high quality work and customer service.

To apply for this role, please provide an updated Resume along with a brief covering letter giving an overview of your most relevant skills and experience.

When applying internally, Northcott employees are required to notify their Manager and should be aware that their Manager may be asked to endorse their application.

Northcott will review candidates throughout the recruitment process, likely before the close date and you will be advised of an outcome. For general enquiries about the role you are applying for, please email recruitment@northcott.com.au.

Diversity and Inclusion Statement
Northcott actively promotes diversity and inclusion in the recruitment process and throughout employment. We are committed to providing a workplace where every person is valued, respected and supported to progress. Northcott welcomes applications from and ensures no one is disadvantaged on the basis of their Aboriginal and Torres Strait Islander identity, culture, LGBTIQ+ identity, disability, gender, age, religion or caring responsibilities. If you require an adjustment to participate in the recruitment process, if you have a preferred contact method or require any information provided in an alternative format, please contact Diversity, Equity and Inclusion at diversity@northcott.com.au.

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