Business Administration Coordinator

4 weeks ago

Melbourne, Australia Hearth Australia Full time

Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.

At Hearth, we are known for:

- Our unwavering commitment to delivering better service and quality outcomes for our participants
- Innovative support practices that go beyond industry standards.
- Building a sustainable and great place to work through mutual respect and development.

The Role

We are seeking a Business Administration Coordinator to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient and supportive systems.

As the Business Administration Coordinator, you will:

- Provide comprehensive administrative support to the CEO, COO, and Leadership Team.
- Prepare agendas, take minutes, and coordinate follow-up for meetings.
- Draft, proofread, and format reports, correspondence, and presentations.
- Oversee office operations, supplies, and vendor relationships.
- Coordinate internal staff events and engagement activities.
- Act as Return to Work Coordinator (training provided if needed).
- Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives.
- Assist with learning & development coordination and administration.

About You

To succeed in this role, you will bring:

- 3+ years’ experience in administration, office management, or executive support.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High levels of discretion, professionalism, and attention to detail.
- Proficiency with Microsoft Office, Teams, and calendar/email systems.
- A proactive, solutions-focused mindset and the ability to work independently and collaboratively.

Desirable:

- Certificate IV/Diploma in Business Administration, Management, or related field.
- Experience in HR or recruitment administration.
- Knowledge of Return to Work Coordinator responsibilities (or willingness to train).

- NDIS Worker Screening Check (or willingness to obtain).

- Employee Working with Children Check. (or willingness to obtain).
- Current Driver’s Licence and access to own car.
- Valid Australian working rights.

Why Join Us?

At Hearth, you’ll be part of a team that’s committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valued

How to Apply

If this sounds like the right role for you, we’d love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you’d like to join Hearth.

#J-18808-Ljbffr

  • Business Coordinator

    1 week ago

    Melbourne, Victoria, Australia RACV Full time $80,000 - $120,000 per year

    Join a trusted, purpose-led organisation that's constantly evolving.Are you ready to be the driving force behind operational excellence, strategic coordination, and a thriving team culture within RACV's Transformation and Corporate Affairs division?About the Role:RACV is seeking an accomplished Business Coordinator to provide high-level administrative...

  • Program Coordinator

    3 days ago

    Melbourne, Australia Melbourne Business School Full time

    **Full-time, fixed-term until late August 2025** - **Based in convenient Carlton** - **Competitive remuneration package on offer** **About Us** At Melbourne Business School (MBS) our purpose is to unleash ideas and leaders for a sustainable future. Our vision is to be among the top-ranked providers of business education within the Asia-Pacific Region, to...

  • Administration Officer

    1 week ago

    Melbourne, Victoria, Australia Randstad - Business Support Full time

    Are you an experienced and dedicated administrative professional looking for a meaningful career in a unique public service environment?We are seeking Expressions of Interest from skilled individuals for a range of upcoming Administration and Business Support roles. These positions are critical in providing high-level support to our essential Medical and...

  • Business Coordinator

    1 week ago

    Melbourne, Victoria, Australia RACV Full time $90,000 - $120,000 per year

    Join a trusted, purpose-led organisation that's constantly evolving.Are you ready to be the driving force behind operational excellence, strategic coordination, and a thriving team culture within RACV's Transformation and Corporate Affairs division?About the Role:RACV is seeking an accomplished Business Coordinator to provide high-level administrative...

  • Team Administrator

    1 week ago

    Port Melbourne, Victoria, Australia Think Business Events Full time $60,000 - $90,000 per year

    About Think Business EventsThink Business Events is seeking a proactive and highly organised Team Administrator to join our Sponsorship and Exhibition team. If you thrive in a fast-paced environment, enjoy supporting others, and have a passion for delivering exceptional service, we want to hear from youAbout the RoleAs the Team Administrator, you will play a...

  • Business Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Supacat Pty Full time $60,000 - $80,000 per year

    Job Title: Business AdministratorIndustry: Administration & Office SupportCountry: AustraliaAbout SupacatSupacat is an innovative engineering company operating primarily in Defence sector with a growing footprint in other industries. Our core business is ultra-high mobility, wheeled vehicles and we are the Original Equipment Manufacturer (OEM) of a range of...

  • Business Administrator

    3 days ago

    Port Melbourne, Australia Supacat Full time

    **About Supacat** **About You** We are looking for an enthusiastic and motivated Business Administrator to join our team in Melbourne. You should have excellent communication skills, are self-motivated, a problem solver, can multitask and thrive in a busy working environment. You will be confident in administration tasks and enjoy working with people in a...

  • Business Coordinator

    2 days ago

    Melbourne, Australia HASSELL Full time

    **Creative design studio | Global opportunities | Award-winning workplaces** **About us** We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects. We combine our creative design expertise with...

  • Business Coordinator

    14 hours ago

    Melbourne, Australia RACV Full time

    Melbourne, Victoria | RACV Head Office - Permanent Term full-time | Hybrid working - Competitive salary | Discount on RACV Products **Great things start here** Challenge yourself, inspire others, make a difference - it all starts here. At RACV, we’re proud to be there for every Victorian. Whether it’s on the side of the road, a trip down the coast or...

  • Business Administrator

    1 week ago

    Melbourne, Australia Clayton Utz Full time

    The role An exciting opportunity has arisen for a Business Administrator to join our Major Projects & Construction (MPC) and Victorian Government practices in Melbourne on a permanent full time basis. In this role you will provide high level support to the Business Manager in the administration of the Victorian Government client account and assistance to...