Facilities Coordinator

At MMS, our purpose is clear: To make a difference to people's lives. Guided by this commitment, we offer tailored solutions to clients and customers across our businesses in Australia and New Zealand. Our vision is to be your trusted partner, simplifying complexities and turning challenges into opportunities. Our diverse services – from salary packaging and fleet management to disability support – aim to enhance your financial wellbeing and empower your aspirations.

Through our subsidiaries, we offer a breadth of services and expertise designed to responsibly deliver superior long-term value to our clients and customers, which include Federal and State governments and some of the largest public and private sector, health and charitable organisations.

This is a rare Part Time opportunity to work in the corporate facilities space in Gosford. This role offers the flexibility of working 3 hours a day, Monday to Thursday mornings, making it ideal for those with commitments such as school or day care drop-offs and pickups, study, or other responsibilities.

In this role, you will be responsible for delivering the effective and efficient management of office facilities and related requirements, including maintaining WHS maintenance. Additionally, you will provide on-site support as a dedicated Workplace Health and Safety Representative and Emergency Warden.

Some of the key responsibilities include:

- Liaising with Leaders and Staff, Building Management, and External Service Providers to ensure we have a safe and well-maintained office working environment.
- Actioning timely, effective, and cost-efficient resolutions of facilities issues, requests, or hazards identified, while recording and following up required site activity.
- Maintaining a register of local Contractors and Suppliers.
- Managing the coordination of scheduled maintenance and servicing of equipment, including Contractor site access, inspecting work, and managing associated reports/certificates.
- Monitoring cleaning, secure destruction and waste management undertaken by Cleaners, Suppliers and Building Management and communicating requests/concerns when required.
- Monitoring and maintaining staff amenities, including kitchens, fridges, dishwashers, and first aid supplies to ensure adequate stock levels and cleanliness.
- Managing security access, including processing requests for new employees, security programming, and management of terminations/return of keys.

About You:

To be successful in this role, you will need to bring experience in either Facilities Support or operational Office Management, in addition to;

- A basic understanding of Workplace Health and Safety principles, hazards, and preventative measures.
- Sound communication skills, with the ability to relay accurate and concise information in both written and oral form.
- Strong planning and problem resolution abilities, adaptability to effectively deal with change, and highly developed customer service and written communication skills are also essential.
- Additionally, you should have strong organisational and time management skills, with the ability to work on multiple projects at one time and manage unplanned tasks at short notice.

What we can offer you:

- Novated leasing benefits and discounts

- 12 weeks paid parental leave and access to our Parents Portal

- Comprehensive learning and development opportunities to support your career growth

- Sonder digital wellbeing platform, providing personalised support 24/7, plus annual flu vaccinations

- Default Income Protection Insurance reimbursed for members of the MMS Default Super Fund

- Exempt Employee Share Plan

Embracing our value of Everyone Matters we hold a collective commitment to foster an environment where all differences are valued and respected.

- We encourage individuals from all backgrounds including Aboriginal and Torres Strait Islander peoples, those caring for someone or living with a disability, LGBTQIA+ and culturally diverse applicants to apply.

- We embrace hybrid working and welcome conversations about flexibility.

Please note all successful candidates will undergo background checks (including criminal history and ASIC checks) and an NDIS Workers Screening Check if appropriate. All information provided will be treated confidentially.

We acknowledge Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the lands where we live, learn and work.

If you identify as a person living with disability and require adjustments to our recruitment process, please contact us at mmsgrouprecruitment@mmsg.com.au

About Us

The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia's salary packaging industry to today, MMS has a proud history of innovation and exceptional service.

Through our subsidiaries, we offer a breadth of services and expertise designed to responsibly deliver superior long-term value to our clients and customers, which include Federal and State governments and some of the largest public and private sector, health and charitable organisations.

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