Accounts Payable Officer

About the Role

We are offering 3 fixed-term, full-time opportunities for Accounts Payable Officers to join the CFA team. Reporting to the Financial Operations Manager, the successful candidate will be responsible for a variety of accounts payable tasks. In this role, you will provide valuable guidance and advice while contributing to the effective financial management of the CFA.

Key responsibilities of the role will include the following:

- Financial transaction guidance: Provide advice and customer service on transaction accuracy and ensure compliance with CFA policies for processing invoices (purchase orders, vendor, and Fire Equipment Maintenance).

- Vendor payments: Process EFT payments and ensure vendor master data updates align with CFA procedures.

- Expense review: Validate Volunteer, Employee and Corporate Card expenses monthly, identifying discrepancies

- Discrepancy reporting: Prepare reports on financial discrepancies and elevate to the Manager, Financial Operations.

- Expenditure approval: Ensure all spending complies with CFA's financial delegations and policies.

- Policy and system support: Provide guidance on financial transactions, offer training on CFA financial systems and stay current with policy and system changes.

- Stakeholder relations: Build strong internal and external relationships, responding promptly to stakeholders.

- Documentation and reporting: Maintain accurate records and prepare detailed reconciliations for accounts (e.g., Fire Equipment Maintenance, petty cash) at month-end.

- Incident finance compliance: Ensuring adherence to CFA accounts payable processes at all times.

About You

Our ideal candidate will be able to demonstrate the following:

- SAP S/4HANA knowledge and experience

- Sound knowledge and substantial experience in Finance, Creditors or Accounts Payable including Corporate Purchase Card expense management

- Ability to work with minimal supervision and as a member of a diverse team

- Well‑developed organisational skills and demonstrated ability to set priorities and meet tight work demands

- Ability to build working relationships and liaise with internal and external stakeholders

- A high level of accuracy and attention to detail with a customer focus and strong commitment to process improvement

- Identify opportunities for continuous improvement and best practice solutions to strengthen internal controls around the accounts payable function.

Why choose CFA

- Meaningful Purpose: Your contribution truly makes a difference

- Work-Life Balance: Paid parental leave, generous leave provisions

- Growth Opportunities: Learning and development

- Flexibility: Hybrid work options with flexible work arrangements

- Discounts: Emergency Memberlink discounts on various services

- Wellbeing Focus: Healthy for Life programs, flu vaccinations

- Member Assistance Program: Access support across 8 service pathways

Your Application

Click the 'apply' button to access our online application form. Here you will be asked to provide personal and contact details and respond to employment-related questions.

When applying for a position with CFA, please submit a cover letter and resume that demonstrates your qualifications, experience, key attributes and skills required for the position.

Pre-employment Checks

Offers of employment will only be made to candidates who:

- Successfully complete Reference Checks, a National Police History Check, Working Rights Check and hold a valid Working with Children Check.

CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves. First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply.

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please don't hesitate to contact the person listed on the ad or alternatively, email recruitment@cfa.vic.gov.au

The Country Fire Authority (CFA) values your privacy. We will use the information you provide when you are applying for employment with us for the purpose of recruitment, selection, evaluation and appointment and to report on anonymised key metrics (e.g. diversity). The information we collect will be handled in accordance with privacy laws, including the Privacy and Data Protection Act 2014. You can view our Privacy Statement here. For access and correction of the information we have collected, contact recruitment@cfa.vic.gov.au

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