Accounts Payable Officer

Accounts Payable Officer - Vacancy Details

Synopsis

Accounts Payable Officer

- Join a supportive, high performing and collaborative, values based organisation.

- Full Time (1.0 FTE) Ongoing, at Keysborough.

At Haileybury, we are leading the way in redefining education and are seeking an innovative and people focused professional to join the Finance team, based at Keysborough.

The finance team support the four physical Melbourne campuses (Keysborough, Berwick, Brighton and City), the online campus Haileybury Pangea and Haileybury Rendall School in Darwin.

The purpose of this role is to support the Accounts Payable function in the School. Volumes are approximately 2,000 invoices per month. Timely and accurate payment to our suppliers is a critical KPI of this position. The role does require significant invoice entry and will also be responsible for the continued support of the use of purchase orders across the organisation.

Key Responsibilities

- Ensuring suppliers are paid in a timely and accurate manner.

- Management of the accounts payable inboxes.

- Distribution and follow up of invoices for approval.

- Checking coding and approval of invoices and POs adheres to the delegation authority.

- Entering invoices and matching with POs in Synergetic.

- Preparation and review of batches for payment.

- Reconciliation of supplier statements to the creditors ledger.

- Preparation of credit application forms for approval.

- Liaising with suppliers and staff regarding any Accounts Payable queries.

- Maintenance of the purchase order system.

- Training staff in the use of Purchase orders.

- Other duties as requested to support the finance team or school needs, these may include: assisting with daily banking and receipting, daily bank reconciliations, petty cash reconciliations, credit card maintenance and acquittal of credit card expenditure.

About You

At Haileybury we are seeking exceptional people. We are looking for a team player who brings the following skills and experience:

- Strong interpersonal skills.

- High attention to detail.

- Excellent organisational skills including the ability to meet deadlines.

- An understanding of the need for complete commitment to confidentiality.

- Ability to form a rapport with staff and build collaborative working relationships.

If this sounds like you, we encourage you to apply to join the team at Haileybury where we aim to create a supportive culture and learning environment that fosters both academic achievement and personal growth for our staff and students.

About Haileybury

Haileybury’s vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.

Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work:

- Every student matters every day.

- Every staff member matters every day.

- Effective practises support sustainability.

- Once inclusive community.

Haileybury offers a flexible, diverse and inclusive workforce. We’re focused on embracing change and celebrating and nurturing our people.

Why work for us?

- Competitive salary, with further career development and opportunities.

- Ongoing professional and personal development.

- Excellent on-site facilities, grounds and working environment.

- Supportive, hybrid and flexible work options.

- Employee leave benefits such as paid parental leave and additional personal leave.

- Employee Assistance Program (EAP).

- Various financial benefits to employees through discount partnership programs and salary packaging options.

Want to find out more?

To view the position description, please click on the attachment below. For all inquiries, please contact the People and Culture Team via peopleandculture@haileybury.com.au.

To apply, please click on the “Apply Now” button to be redirected to our online recruitment portal.

Applications close; (10:00am), Monday, 6 January 2025.

Please note that successful applicants must have the right to work in Australia, National Police Check and Working With Children Check.

Haileybury is committed to the protection and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the school's Child Safety and Wellbeing policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

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