Receptionist/Admin Assistant

3 weeks ago

City of Melbourne, Australia Alinta Energy Full time

Overview

Job no: 501917 Work type: Max term - Part Time Location: Melbourne Categories: Administration, Customer Service, People & Culture

About the role

This part time role is vital to the smooth operation of the Melbourne office. This role works alongside our main receptionist managing reception duties, supporting the Retail and People & Culture teams with administrative tasks, and ensuring efficient office operations. Responsibilities involve creating a welcoming reception experience, providing accurate administrative support, and maintaining a productive work environment. The ideal candidate will enhance office efficiency, support team activities, and uphold a culture of safety and organisation.

Why you’ll love working here

We’re a welcoming bunch who put our energy into being the best company we can be. For us, this means shared respect, great communication between teams, acting on our ideas, and looking out for each other’s wellbeing. There are plenty of great perks, from flexible working to a long list of exclusive Alinta benefits.

What you’ll do

- Take full ownership of reception duties on Mondays, including greeting visitors and maintaining a tidy, welcoming reception area.

- Assist the Melbourne receptionist during peak times, such as Board meetings and Roadshows, to handle increased visitor activity.

- Coordinate travel bookings, manage meeting room reservations, resolve scheduling conflicts and process and reconcile corporate credit card expenses for the Retail and People & Culture teams

- Regularly check and restock printer paper, stationery, and kitchen supplies.

- Monitor and manage the Melbourne Office inbox, promptly addressing inquiries.

Your experience

- Demonstrated experience as a receptionist in a corporate setting, engaging with all levels of the organisation, including executives

- Good Microsoft Office experience, time management skills and excellent attention to detail

- Ability to multitask while staying extremely organised

- Post-secondary education, administrative and secretarial qualifications are desirable.

This role is ideal for a proactive receptionist eager to join a supportive and professional team within a friendly, rapidly growing business.

Application and next steps

Like what you’re seeing? If you like the sound of this, and you’ve got experience in a similar role, we’d love to talk to you. Come and discover better together with Alinta Energy.

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.

If your application progresses, we will need to complete background and pre-employment checks, such as immigration checks, reference checks, criminal background checks, qualification checks, and additional checks for roles related to finance.

We look forward to hearing from you.

Click ‘Apply’ to submit your application.

Advertised: 01 Oct 2025 AUS Eastern Standard Time
Applications close: 08 Oct 2025 AUS Eastern Daylight Time

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