QUALITY ADMINISTRATION OFFICER

Overview

Ongoing Part Time – 64 hours per fortnight

Available from 29 September 2025

An exciting and rewarding opportunity is available for a suitably qualified Administration Officer to join the Quality team at Portland District Health.

Your role is responsible for providing high quality administrative support to the Quality Team, and direct support to the Director of Quality. As the first point of contact for the Quality Department, you are responsible for the following:

- Plan and coordinate administrative workflow to ensure work priorities are met

- Agenda and minutes of committee meetings are finalised and circulated in a timely manner

- Administration of Quality Systems: PROMPT, RiskMan, Health Legal, etc

- First point of contact for consumer feedback

- Provide support to the Quality Department for accreditation preparation and assessments

About you

- Extensive administration experience and/or qualification
- Experience reporting directly to senior management roles
- Demonstrated robust and effective communication and interpersonal skills with the ability to communicate with people at all levels and adapt communication style accordingly
- Excellent time management skills and the ability to organise and coordinate multiple projects at once
- High level of proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Ability to maintain executive and organisational confidences
- Previous experience within the Health Services industry or not-for-profit sector is well regarded

About us

Portland District Health (PDH) provides an integrated health service for the community. The hospital was established in 1856 on the current site and now provides a comprehensive range of services that include:

- Hospital based Medical and Surgical services, Medical Imaging (Radiology), Pharmacy and Pathology

- A 24/7 Urgent Care Centre for emergency treatment

- Residential aged care for 30 residents at Harbourside Lodge

- An extensive range of primary and community services for the local community

PDH delivers services from a single campus, employs around 470 staff with an FTE of approximately 290, and has an active volunteer workforce. The People and Culture Unit sits within the Corporate Services Directorate, with other Units including Finance, Building Services, Food Services, Environmental Services, Executive Support, Administration and Health Information.

Additional Benefits

- Salary Packaging
- Ongoing training and professional development opportunities
- Social Club
- Free parking
- GMHBA health insurance corporate rate
- Flexible working conditions
- Employee Assistance program
- Wellbeing Initiatives

The Region – Glenelg Shire

Appreciate the beautiful surroundings of the Glenelg Shire, trek the Great South West Walk, Bridgewater Bay’s rugged coastline, or explore Budj Bim and Mount Richmond National Park. Affordable coastal, rural and low density urban housing, with options for private and public schooling, make Portland an attractive place to work, live and raise a family. To find out more about Portland visit the Glenelg Shire and I Am Portland websites.

How to apply

Applications are through the PDH website and must include:

- A letter which tells us who you are and why you should be our next team member. Refer to the selection criteria in the position description for guidance.

- A resume outlining your education, experience and work-related achievements.

- Details of at least two professional referees who can provide feedback on your performance.

Applications from employment agencies may be submitted; however, PDH will not accept liability for agency costs and fees.

Requirements

The successful applicant will be required to be eligible for and undergo the following:

- Police Record Check

- Current Victorian Working with Children’s check

- Right to work in Australia

- Current Immunisation status in line with the Portland District Health Immunisation Policy

Applications close: Thursday 25 September 2025 at 12.00pm

Portland District Health encourages and welcomes applications from First Nation People, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds and mature age people.

Apply now

Allows you to pre-fill the application using your SEEK profile information and resumé.

Personal Details

- First name *
- Last name *
- E-mail *
- Phone *
- Street *
- Street Cont.
- City, Town or Suburb *
- Postcode or Zipcode *
- Country *
- State, Region or Province *
- LinkedIn URL

Questions

Which of the following statements best describes your right to work in Australia? *

- I am an Australian citizen

- I am a Permanent Resident or New Zealand Citizen

- I am on a Visa

- If you are on a Visa, please provide full details including your Subclass Visa Number

Do you have a current Police Check (no more than 12 months old)? *

- Yes
- No
- Willing to obtain prior to commencement

How many years of experience do you have in this field?

- Up to 1 year
- 1 - 3 years
- 3 - 5 years
- 5 years plus

Do you have up to date vaccination for Influenza? *

- Yes
- No
- Willing to obtain

Are you currently, or have you previously been, employed by Portland District Health? *

- Yes
- No

Source / Documents Upload

Where did you hear about this job?

Job Source

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Note: This description is provided for jobs advertised by Portland District Health and is not intended to be exhaustive of all duties, responsibilities and skills required.

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