Administrative Officer

Overview

Location: Nedlands

Unit/Division: Child and Adolescent Mental Health Services > CAMHS Executive Office

Work Type: Fixed Term - Full Time, Fixed Term - Part Time, Permanent - Full Time, Permanent - Part Time

This is a recruitment pool for permanent and fixed-term full-time and part-time appointments with the possibility of extension(s) and/or permanency. We currently have one permanent full-time position and one fixed-term full-time position available, with the possibility of extension(s) and/or permanency. Job share arrangements may be considered.

About Our Team:

The Child and Adolescent Mental Health Services (CAMHS) in Western Australia offer support, advice and treatment to children and adolescents from birth to 18 years who are experiencing mental health challenges. CAHS helps children grow and thrive and we offer these same opportunities to the nurses who join our team. Our team-oriented approach allows for extensive clinical upskilling, and leadership development opportunities for nurses of all levels.

About the Role

You will provide a high-level, comprehensive, and confidential administrative and secretarial service to the Director, Head of Department, and other officers within the CAMHS Corporate Office. You will also support the Finance and Business Analyst with regional facilities management.

As part of the CAMHS team, you will work in a dynamic environment, contributing to the delivery of high-quality mental health services for children and adolescents. We offer flexible part-time and full-time shifts, along with opportunities for professional development and training.

What You’ll Bring

- Proven ability to deliver high-level, confidential administrative and secretarial support to senior leadership.
- Experience supporting regional facilities and asset management functions.
- Strong communication skills to manage correspondence, reception duties, and direct enquiries effectively.
- Competence in coordinating executive meetings, including preparing agendas, minutes, and documentation.
- Attention to detail in maintaining records, HR paperwork, and staff rosters.
- Proficiency in data entry, reporting, and managing information systems.
- Ability to process requisitions, orders, and invoices, and assist with financial reconciliation.
- Organisational skills to support events, equipment maintenance, and quality assurance activities.
- Capability to prepare presentation materials and maintain up-to-date policies and procedures.

How to Apply

- A current resume and cover letter summarises your experience and how you are able to meet the position requirements.
- A statement addressing Essential Selection Criteria 1 to 6, including relevant examples, limited to a maximum of three pages.
- The name, email and contact details of two referees who can be contacted to provide a reference. Referees should include at least one individual who has been or is your direct Line Manager/Supervisor.
- We will contact you to seek your confirmation prior to contacting your listed referees.

Role related questions

We encourage you to contact Jenny Jackson, Coordinator Office of Mental Health Executive, on Jennifer.Jackson@health.wa.gov.au or 08 6389 5807 with any specific questions related to this role.

Help in submitting your application

If you experience technical difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Selection Criteria

Please see the attached Job Description Form.

Eligibility to Apply

To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments).

This position is subject to a Western Australian Working With Children (WWC) Check. For further information please refer to the WWC website at: https://workingwithchildren.wa.gov.au

Other Conditions

WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake criminal records screening and integrity checking as part of the appointment process. Referees may also be asked to comment on an applicant’s integrity and past demonstration of ethical behaviour.

While this selection process will initially be used to fill the above fixed-term vacancy, it may also be used to fill other similar vacancies throughout the health service. If the successful applicant declines or vacates the advertised vacancy, the next most suitable applicant may also be selected from this process. The pool remains valid for twelve (12) months from the date the recruitment decision is endorsed. Appointments may be made from this pool until 30/09/2026.

About our CAMHS Directorates

- Community CAMHS - Community CAMHS offers mental health assessment and multidisciplinary intervention for children and young people up to the age of 18 years.
- Specialist Services and Day Programs - The Specialist Services and Day Programs consist of Complex Attention and Hyperactivity Disorder Service, Multisystemic Therapy, Pathways and Touchstone. These programs support children and young people who have complex mental health needs.
- Acute CAMHS - Acute CAMHS, based at Perth Children’s Hospital, has a mental health inpatient unit (Ward 5A), Paediatric Psychiatric Inpatient In-Reach Team (PPIRT), Eating Disorder Service and Gender Diversity Service.

CAHS Values

To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities.

We are also committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Assistance

For assistance including any adjustment needed to accommodate a disability and confidential enquiries – please contact the Strategic Talent Acquisition Recruitment Team (START) service via email: CAHS.TalentAcquisition@health.wa.gov.au

Lodgement is system-generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted. LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.

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