Assistant Business Manager

Occupation: Accounting, finance and procurement

Reference: 1493465

Selection Criteria

SC1Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC5High level written and verbal communication skills.

Role

The role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

Assistance with the management of staff to achieve expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Responsibilities

Finance:

Assist the Business Manager to:

- Develop, monitor and manage the school's operational budget in collaboration with leadership.
- Oversee accounts payable and receivable and procurement processes.
- Prepare financial reports, agenda and minutes for school council.
- Ensure compliance with DET funding requirements and reporting.
- Mange the School Resource Package (SRP) and funding allocations.
- Coordinate with auditors for financial and other required audits.
- Implement financial policies to safeguard school resources.

Facilities

Assist the Business Manager to:

- Oversee maintenance, repairs and operations of school buildings and grounds.
- Coordinate scheduled maintenance, repairs and emergency responses.
- Oversee contracts with maintenance service providers.
- Ensure compliance with education department regulations related to facilities.
- Plan and coordinate infrastructure upgrades, renovations and new construction projects.
- Monitor facility-related expenditures and manage the school's Asset Information Management System (AIMS).
- Ensure that school grounds are safe, accessible and conducive to learning.

Occupational Health and Safety (OHS):

- Develop and implement OHS policies and procedures.
- Conduct regular risk assessments and safety audits and assist with the planning of emergency drills.
- Provide training and resources to staff, students, and contractors on OHS practices.
- Investigate workplace incidents and implement corrective actions.
- Ensure compliance with relevant workplace health and safety legislation and education department standards.
- Promote a culture of health, safety and wellbeing amongst staff and students.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.It is our policy to provide reasonable adjustments for persons with a disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

The prospective candidate will be introduced to Altona College to gain an understanding of school operations, with the possibility of applying for the Business Manager role.

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

At Altona College, we are more than just a school - we are a thriving learning community committed to an education philosophy built aroundAchievement, Wellbeing and Engagement (AWE). As a Prep to Year 12 college, our team works collaboratively across all stages of learning to support the academic, social and emotional development of every student.

We are looking for educators who are passionate, reflective, and driven by a deep belief in the potential of every learner. Our values ofInnovation, Integrity and Respectguide everything we do - from classroom practice to leadership and community engagement. Staff at Altona College are supported to grow professionally within a culture that values initiative, collaboration, and continuous improvement.

Our unique structure provides rich opportunities for cross-disciplinary work and long-term student-teacher relationships, allowing educators to make meaningful, lasting impact. We promote student agency, critical thinking, and creativity, and we welcome teachers who can bring fresh ideas and a willingness to contribute to the life of the whole school.

Located just a short walk from Altona Beach, our college serves a diverse and inclusive community, with most students coming from the local area and a wide range of cultural backgrounds. With strong community connections and a focus on wellbeing, our school culture is built on mutual respect and shared purpose. Many students and families actively walk or ride to school, reinforcing the warm, community feel of our campus.

As we continue to grow - with over 800 enrolled students for the 2025 school year - we remain deeply committed to supporting staff with the resources, leadership, and collegial environment they need to thrive.

If you're ready to work with purpose, lead with integrity, and grow as part of a supportive, forward-thinking team, we invite you to join us at Altona College - where your impact will truly matter.

Applications close Saturday 25 October 2025 at 11.59pm

#J-18808-Ljbffr