Administrative Coordinator

3 weeks ago

Geelong, Australia Deakin University Full time

Overview

Apply now Job no: 576979
Work type: Full-time
Location: Geelong - City, Melbourne - Burwood
Categories: Administration

- Flexible location + hybrid work arrangements
- Full-time and fixed term until December 2028

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

As an Administrative Coordinator, you will:

- Coordinate administrative support for IHT meetings including the distribution of agendas and attachments, attendance at meetings, minutes and implementation of agreed resolutions.
- Manage the planning and coordination of IHT internal and external events in consultation with other members of the IHT Team.
- Coordinate all administrative processes for the Institute including the maintenance of existing systems and contribute to the development of new systems to enhance efficiency and effectiveness of processes.
- Prioritise work and critical activities, evaluate progress, recognise barriers to achieving outcomes and find effective ways to deal with them.
- Act as a coach, work with team members to facilitate growth and development and proactively offer support, help and advice to others within and across teams.

To be successful, you’ll have:

- A Degree and/or relevant experience.
- Experience in administration in a large organisation with complex administrative structures, policies and procedures.
- Demonstrated high level of digital literacy and capability.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone and written communication.
- Demonstrate up-to-date knowledge of current technologies and leverage knowledge to enhance efficiency and streamline processes.

Here/'s how to apply

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Kate Morrisy, Executive Officer onk.morrissy@deakin.edu.au

For a copy of the position description, please see below:

Applications for this position close on Sunday 5th October at 11:55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come to Deakin and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 17 Sep 2025 AUS Eastern Standard Time
Applications close: 05 Oct 2025 AUS Eastern Daylight Time

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