Administration Assistant

2 days ago

Geelong, Australia City of Greater Geelong Full time

**Administration Assistant**:
**Job no**: 499896
**Work type**: Permanent Part Time
**Classification**: Band 3 - Commencing at $68,775 pa
**Categories**: Administration & Support

**About the role**
In this role, you will support the Coordinator and team by handling customer enquiries, assisting with programs in the gardens, and providing day-to-day administrative support to keep operations running smoothly.

**Work type**:Permanent part time (5 hours p/day, 25 hrs p/week, 50 hrs f/night)
- Hours: 8:30am-1:30pm or 9am-2pm_
**Classification**:Band 3 Commencing at $68,775 pa plus super pro rata

Key responsibilities include:

- Provide administrative support to the Coordinator and leadership team, including room bookings, event preparation, and general office tasks.
- Support programs by maintaining records, scheduling, communications, and documentation.
- Assist with education programs and events, preparing materials and spaces for onsite sessions.
- Act as first point of contact for visitors and guests at the Geelong Botanic Gardens and Operations Centre.
- Manage records and correspondence, including the use of Records Explorer (REX) and preparing routine communications.

**About you**
To be successful in this role, you will have experience in a similar position and excellent time management skills.

Essential Experience:

- Proven ability in performing a range of administrative tasks.
- Strong customer service skills with the ability to communicate clearly and resolve routine issues.
- Organisational skills to manage tasks independently while contributing effectively to a team.
- Business administration knowledge with solid literacy, numeracy, and computer skills.
- Commitment to professionalism by upholding Council’s Code of Conduct and values.
- Working with Children Check (employee).

**Child Safety Responsibilities**
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.

**Diversity and Inclusion**

**We are the City**
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

**Applications and Enquiries**
- We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared._

LI-Onsite

**Advertised**: 12 Sep 2025 6:00 PM AUS Eastern Standard Time
**Applications close**: 21 Sep 2025 11:55 PM AUS Eastern Standard Time

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