Administration Officer

Do you want to work for an iconic Western Australian organisation committed to making a difference to your community?

For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.

As a trusted not-for-profit, the organisation’s unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian.

St John WA is powered by team members who have a strong sense of belonging and purpose and combined we are a leader in pre-hospital care and related products.

Last year, we connected with 1.2 million Western Australians including:

- 340,000 people through first aid training, education and engagement

- 362,000 people who received care close to where they live and work

- 410,000 received trusted transport and emergency care when they needed it most

A job to be proud of:

We are currently seeking an Administration Officer to join our team at Narrogin Sub Centre. This role is a part‑time, 6‑month fixed‑term contract, working 14 hours per week (every Tuesday 9:00 – 14:00, Wednesday 9:00 – 14:00 and Thursday 9:00 – 13:00).

You will conduct a variety of administration duties for the sub centre and continually provide the highest level of customer service to both internal and external customers.

What you will do:

- Provide a high level of support to internal and external customers

- Direct, process and action queries and communication in a timely manner to ensure the region, Sub Centre and customer requirements are met

- Process invoices and local customer payments as required for the Subcentre

- Provide support to the local Volunteers

- Process bank reconciliations, placing orders and accounts payable tasks, head centre account queries, outstanding debtor follow up

- Supports First Aid Training, Sales and Services of First Aid Kits

- Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquires

- Conduct accounts duties which include the following:

- Creditor Accounts – prepare purchase orders, process payments and invoice scanning

- Bank and investment reconciliations

- Receipting of customer payments

- Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms

- Day to Day banking

- Ensure transactions are properly recorded and entered into the computerized accounting system

- Maintain financial files and records.

What you will need:

- Proven administration and data entry experience

- Previous experience conducting Accounts Payable and reconciliation tasks

- Ability to work autonomously

- Attention to detail and problem‑solving skills

- Proficiency in MS Office Suite

- Established data entry skills

- Excellent written and verbal communication skills

What’s in it for you:

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

- $550 Health and Wellness reimbursement (pro‑ratio)

- 17.5% annual leave loading

- Corporate Uniform

- Salary packaging options

- Free Emergency Ambulance Cover

- Free First Aid Training

To Apply:

To apply for this exciting opportunity, prospective candidates will need to submit their application online. Applications must include a detailed cover letter outlining your motivations for this position and resume.

Alternatively, if you have any questions, please contact Passang Dema – Talent Sourcing Consultant at passang.dema@stjohnwa.com.au

Applications close on Tuesday 11th November 2025 at 6:00pm

Administration Officer - Position Description.pdf

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John. St John may begin the shortlisting process prior to the closing date.

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