Executive Assistant

Executive Assistant (Sustainability & Infrastructure)

Posted: 19/09/2025

Closing Date: 05/10/2025

Job Type: Ongoing Part Time

Job Category: Administration

Join East Gippsland Water in an ongoing 0.6FTE Executive Assistant role supporting the GM of Sustainability & Infrastructure. Enjoy flexible work, a values-driven culture, and the opportunity to make a meaningful impact in a collaborative and inclusive team environment.

East Gippsland Water provide an essential service to customers across our region, priding ourselves on our workplace culture of collaboration, innovation, authenticity and accountability. If you want to apply your skills and develop a career in a customer-focused industry, we would like to hear from you.

- Join EGW as an EA in an ongoing 0.6FTE in Sustainability & Infrastructure team
- Support a dynamic GM in a flexible EA role with purpose and great culture.
- Work where your contribution matters – inclusive, supportive, and impactful

Job Description

About the role

This role will be an Executive Assistant to support the General Manager, Sustainability and Infrastructure, and the broader team. An ongoing part-time role (0.6 FTE) it is responsible for delivering high-quality executive and administrative support, ensuring the smooth operation of day-to-day activities and contributing to the achievement of team objectives. The successful candidate will demonstrate professionalism, discretion, and strong organisational skills, while fostering effective communication and collaboration across internal and external stakeholders.

This role works closely with a broad range of stakeholders, with, and external to EGW, proactively providing team support with organisation of meetings/workshops, managing diary requests and preparing and distributing documents, reports, agenda, papers, minutes and other relevant documentation.

The Executive Assistant will be a proactive self-starter with strong skills in communication, organisation and planning, teamwork and stakeholder relations. The ability to work with limited supervision in a complex, sensitive environment is essential.

Key Responsibilities:

- Provide high-level executive support to the GM with discretion and confidentiality.
- Coordinate internal and external meetings, including agendas and documentation.
- Manage calendars, travel bookings, itineraries, and confidential correspondence.
- Maintain effective communication with internal and external stakeholders.
- Support team deliverables through meeting coordination and document management.
- Assist with project work, initiatives, and continuous improvement activities.
- Organise conferences, forums, and workshops for the team.
- Provide general administrative support across the Sustainability & Infrastructure team.
- Liaise with other departments to gather information and offer support.
- Share information to support team understanding during change and uncertainty.
- Perform other duties as required.
- Foster a positive, inclusive, and respectful workplace culture.
- Uphold EGW Values: Proudly United, Truly Authentic, Passionately Innovative, Openly Accountable.

Benefits of working for East Gippsland Water:

- A supportive and collaborative work environment.
- Opportunities for professional development and career opportunities.
- Access exclusive discounts and perks through our Flare employee benefits platform.
- Corporate Gym Membership- allows staff to access reduced rate membership.
- Work-life balance- Monday to Friday schedule, allowing your evenings and weekends to personal time and family.
- EAP program- Services include but not limited employee counselling, professional development, career and financial coaching and more.
- Competitive salary and benefits package.
- Commitment to sustainability and community impact.
- Access to modern technology and tools to support innovation.
- Inclusive and values-driven culture that celebrates diversity and wellbeing.

EGW- Renowned for its proactive supportive community & exceptional lifestyle. We take pride & ownership to deliver essential services to our community.

Apply now

Applications should include a resume and covering letter outlining how you can contribute to the team’s success and outlining your skills and experience against the KEY SELECTION CRITERIA responsibilities of the role.

To find out more about this position, you can obtain a Position Description by visiting our website egwater.vic.gov.au/positions-vacant, or by emailing our People & Culture team at vacancies@egwater.vic.gov.au or on 03 5150 4444.

Applications close on Sunday 5th October 2025.

East Gippsland Water provides an inclusive work environment, offering ongoing professional development opportunities, a workplace culture that supports work-life balance, and the opportunity to directly contribute to the community and environment in which we live and work.

As part of our commitment to creating a diverse, inclusive and flexible workplace, we strongly encourage applications from experienced women and men, First Nations People, people with differing abilities, LGBTQI+, culturally and ethnically diverse candidates to best represent and engage with our community.

This role has been classified as per our Enterprise Agreement as a Band 2-3 position, ($64,906.86- $75,637.15 per annum)

Plus 12% employer superannuation contribution. We reserve the right to remunerate successful candidates within the span of this classification dependant on demonstrated skills, experience and qualifications.

Shortlisted applicants may be required to undertake a pre-employment medical and National Police Check.

- Qualifications and/or significant experience in Business Administration, or other relevant qualification.
- Strong commitment to upholding confidentiality, discretion and professionalism.
- Significant experience working in an office environment with a variety of office technology.
- Highly effective time management skills to ensure high quality outcomes and the ability to prioritise.
- Excellent interpersonal skills combined with well-developed verbal, written and presentation skills ensuring the ability to work effectively with people at all organisational levels, in and outside of East Gippsland Water.
- A positive attitude towards personal development including being united, authentic, innovative and accountable to achieve corporate objectives.

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