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Purchasing Officer

4 months ago

Dandenong, Australia Eazy Recruitment Full time

70k-80k plus super
- Work with a great mentor to advance your career
- Join a friendly family business and work

Our industry-leading client is looking for a purchasing officer to join their friendly team in Dandenong South.

**About the role**
manage the end-to-end process from raising purchase orders and LC’s to clearance of goods, tracking of vessels; chasing documentation as well as to receipting and costing of goods. Manage relationships with suppliers, customs agents, freight forwarders, and AQIS to ensure compliance and a smooth process.

Purchasing
- Assist Sales & Warehouse with product purchasing, planning, forecasting and shipment schedules;
- Sales analysis and Inventory control to avoid ‘out of stock’.
- Responsible for stock movement analysis, reporting and purchase order quantity recommendations by liaising with the sales team.
- Liaise with Sales and Vendors to determine order lead times and order quantities before generating P.O.’s to ensure optimum quantity is ordered.
- Generate purchase orders, delivery instructions, goods receipting in the system and cost calculations.
- Following up goods receipt and obtaining proof of delivery.
- Maintain records of goods ordered and receipted for HACCP purposes, product costs (using excel) and supplier information.
- Work with Finance to double check supplier remittances.
- Participate in WMS project implementation to set business requirements for procurement.
- Develop policies & procedures for the purchasing department regarding inventory control, stock forecasting, ordering etc.

Inventory
- Maintain the company sales forecasting process
- Replenishment/ ordering process, optimize the stock on hand and maintain safe stock levels
- Prepare reports as required on purchasing and inventory usage.
- Monitor shipment ETA’s and work with Inventory Manager & Supplier to reduce delivery lead times.
- Take part in company-wide stock-take activities.
- Other ad-hoc projects as required.

Have awareness and be secondary support to:
Import/ Export Coordination
- Liaise with customs agents & other third-party providers
- Liaise with suppliers to coordinate shipment of goods, and shipping documentation for AQIS compliance
- Liaise with AQIS to ensure a smooth import process

Compliance & Food Safety
- Be up to date with food safety regulations and coach managers/ employees about food safety.
- Assist suppliers with information on labelling standards and restricted ingredients.

**About you**:

- bachelor’s degree in business administration, management, finance, or related field preferred
- Solid knowledge and understanding of purchasing processes, policy, and systems
- Min 2-4 years previous experience as purchasing officer or related position
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
- Knowledge of Microsoft Dynamics AX is desirable
- Excellent verbal and written communication skills; able to negotiate, establish, and process contracts.
- Must be able to speak and write in Chinese and English. Knowledge of Cantonese is an added advantage
- Able to multitask, prioritize, and manage time efficiently
- Accurate and precise attention to detail
- Able to make decisions in a fast-paced environment

**What's on offer?**
- Competitive salary package
- Work with a great mentor to advance your career
- Join a friendly family business