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Executive Assistant

5 months ago

St Leonards, Australia Mastercard Full time

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a

culture of inclusion

for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation and delivers better business results.

Title and Summary

Executive Assistant

Job Overview:
As an Executive Assistant, you will play a vital role in supporting the day-to-day operations of the department by providing comprehensive administrative assistance to the Division President at Mastercard. This 16-month fixed-term contract position offers a unique opportunity to work closely with senior and executive-level management, while contributing to the success of a global leader in payments.

**Responsibilities**:

- Perform general administrative duties, including telephone coverage, scheduling meetings, making travel arrangements, managing expense reporting, maintaining the management calendar, taking, and distributing meeting minutes, generating copies, screening mail, filing, ordering supplies, and maintaining department records.
- Prepare various types of documentation, such as correspondence, memoranda, reports, presentations, or other assigned materials, using specified software packages.
- Assist in preparing and maintaining the departmental budget, ensuring accuracy and adherence to financial guidelines.
- Administer programs, projects, or processes specific to the operating unit, while maintaining spreadsheets or databases to monitor departmental information.
- Conduct research on special topics as assigned, providing valuable insights and analysis.
- Serve as an administrative liaison with internal and external stakeholders, fostering effective communication and collaboration.
- Develop and produce reports as assigned, ensuring data accuracy and timely delivery.
- May have the opportunity to monitor and coordinate the work of other employees or temporary staff members.

Experience and Qualifications:

- High School education is required, while a college degree is a plus.
- Proven experience in an administrative role within a corporate environment, interfacing with senior and executive-level management, as well as senior customers.
- Strong knowledge of department budgets and proficiency in desktop computer software.
- Excellent organisational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
- Exceptional communication and interpersonal skills, allowing you to build relationships and interact professionally with various stakeholders.
- Demonstrated problem-solving abilities and the capacity to work independently while exercising good judgment.
- Discretion and confidentiality when handling sensitive information.
- Adaptability and resilience in a fast-paced and dynamic work environment.

Join our team at Mastercard and contribute to shaping the future of payments and financial technology.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
- Abide by Mastercard’s security policies and practices;- Ensure the confidentiality and integrity of the information being accessed;- Report any suspected information security violation or breach, and- Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.