Office Manager

6 months ago

Upper Mount Gravatt, Australia Vacenti Full time

**Acknowledgement of Country**

Vacenti acknowledges the Traditional Owners of the land, waters, and sea of the area that we live and work on across Australia. We acknowledge the continuing connection to their culture and pay our respects to their Elders past and present.

**The opportunity**

Vacenti is seeking a Full-timeOffice Manager to join our lovely team at our Corporate Office located at Upper Mount Gravatt.Reporting to and working closely with the HR Manager and members of our Executive Team, this role will be responsible for managing the day-to-day administrative functions of the Corporate Team, performing personal administrative duties for the CEO, and general support for the Executive Team. This role will also oversee the reception area and ensure a professional and welcoming environment for visitors. This position plays a key role in promoting effective communication between departments, our residents, families, and community.

**Your main responsibilities will include**:

- Managing the reception area and greeting visitors.
- Coordinating and scheduling appointments, meetings, and events.
- Managing calendars for executives or team members.
- Organising and maintaining physical and digital filing systems.
- Ensuring data accuracy and updating records as needed.
- Monitoring and ordering office supplies.
- Preparing meeting or training rooms with necessary materials and equipment.
- Recording meeting minutes and distributing them to relevant parties.
- Providing administrative support to various departments or team members.
- Entering and updating information on Vacenti systems.
- Assisting in planning and coordinating office functions.
- Maintaining records of expenses, invoices, and receipts.
- Maintain and organise the Shared Services office so it is suitably presentable.
- Performing other duties as reasonably required.

**To be considered, you will need**:

- A current National Police Certificate.
- Current Drivers Licence, and a willingness to travel between locations.
- Proven work experience as an Executive Assistant, Senior Administration Officer or similar role.
- Demonstrated ability with online calendars and scheduling.
- Highly developed communication skills (written and verbal) and effective interpersonal skills in a busy environment.
- Sound research and analytical skills.
- Excellent customer service and social skills, able to operate with diplomacy, tact and empathy.
- A high degree of personal organisation and self-management.
- Comfortable working to tight deadlines, and ability to turn work around within a short time span.
- Ability to think proactively and laterally to maximise opportunities to promote the work of the Home.
- Experience exercising discretion and confidentiality with sensitive company information.
- A personal philosophy and practical approach that is compatible with the Vacenti values which ensure respect for the dignity, privacy and individuality of residents and staff.

**Equity, Diversity, and Inclusion**

At Vacenti, we firmly believe in fostering an environment that embraces equity, diversity, and inclusion in all aspects of our operations. We recognise that the collective power of diverse perspectives, experiences, and backgrounds enriches Vacenti as an organisation, enhances our innovation, and promotes a culture of respect and understanding.

**About Vacenti**

Vacenti Aged Care has been proudly serving the elderly community since 1973, making us a trusted and experienced provider of aged care services. For nearly five decades, we have been dedicated to enhancing the lives of residents, offering a wide range of specialised care options, including residential and home care services. Our team of skilled and compassionate professionals are committed to ensuring that each resident receives personalised care, maintaining their dignity and independence throughout their journey with us.

At Vacenti Aged Care, we believe in making a positive impact in the community we serve. We take pride in fostering strong connections with the local community, creating an environment of belonging and support for all. Our corporate social responsibility initiatives focus on promoting equal opportunity for both residents and staff. We actively engage with disability services to ensure that our staff members with disabilities receive the necessary support by fostering an inclusive and empowering workplace. By valuing diversity and embracing inclusivity, we strive to create a compassionate and supportive society, making a positive difference in the lives of those we serve and the broader community we are part of.

**What do we offer?**
- Attractive salary package.
- Financial Wellbeing Programmes
- Access to career progression and professional development through our internal programs and external strategic alliances.
- Work-life balance.
- Our exclusive staff breakfast bar.
- A Robust EVP: Novated Lease (Salary Packaging on specific items), corporate health insurance, travel

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