Office Administrator

2 months ago

Upper Mount Gravatt, Australia CODA Disability Support Assoc. Inc. Full time

Are you a passionate and creative self-starter who loves being at the heart of a dynamic team? Do you thrive in a busy environment where no two days are the same? Based in Upper Mount Gravatt, we are seeking an experienced and enthusiastic office all-rounder to join our vibrant, hardworking, and committed team as a **permanent, full-time Office Administrator**.

**ABOUT US**

Established in 1989, CODA Disability Support is a NDIS registered, not-for-profit organisation providing individualised supports to adults with a disability living in the extended Brisbane, Ipswich and Bayside areas. Our services include 24/7 Accommodation and SIL support, Community Participation supports, Plan Management, and NDIS Support Coordination.

We are dedicated to empowering individuals with disabilities to lead fulfilling and independent lives, and pride ourselves on our client-focused approach and creating a supportive, inclusive, and collaborative work environment.

**KEY RESPONSIBILITIES**

Reporting to the Human Resource Advisor, the Office Administrator plays a key role in ensuring the smooth operation of administrative functions within the organisation. Your duties will include:

- **General Administrative Support**_
- Managing office supplies, inventory, and equipment, including kitchen supplies, PPE, and stationery.
- Providing ad-hoc support to the executive team and office staff as needed.
- Assisting in drafting, editing, and formatting documents, reports, and communications.
- Maintaining office equipment and organisational assets.
- Assisting in fortnightly payroll preparation.
- **Front-Desk Reception Duties**_
- Being the first point of contact for clients, visitors, and staff, maintaining a warm and professional reception.
- Scheduling and coordinating appointments and meetings for staff and clients.
- Handling incoming and outgoing mail, deliveries, and couriers.
- Keeping reception, meeting rooms, and kitchen areas clean and presentable.
- **Records and File Maintenance**_
- Maintaining and updating staff and client records, ensuring accuracy and privacy compliance.
- Supporting staff onboarding and offboarding processes.
- Assisting with document preparation and archiving according to CODA policies.
- **Register and Compliance Management**_
- Keeping up-to-date registers, including client and staff details, and managing internal databases (e.g. Carelink).
- Monitoring staff compliance with mandatory training, certifications, and other requirements.
- Assisting the Human Resource Advisor to arrange and distribute staff training, tracking records, and reporting completion.
- **Events and Marketing**_
- Assisting with the coordination of internal and external events.

**WHAT MAKES CODA A GREAT PLACE TO WORK?**
- Excellent, values-based workplace culture.
- A new office situated within a medical precinct with free on-site parking.
- Flexible working conditions that respect the need for work/life balance.
- Competitive salary, with access to Salary Sacrificing options to increase take-home pay
- Working alongside an experienced management team, we provide ongoing professional development and training opportunities to ensure you are equipped with what you need to succeed.
- Challenging and meaningful work, contributing to CODA’s endeavour to make a difference to the people we support and value.

**WHAT MAKES YOU THE RIGHT FIT?**
- You are an enthusiastic and proactive team member who can take the initiative to drive value within the organisation.
- You enjoy working in a client and staff-focused environment, providing exceptional service and support.
- You are organised, detail-oriented, and able to juggle multiple tasks with ease.
- You have excellent communication skills and can engage effectively with diverse stakeholders.
- You are comfortable with technology and have a good grasp of office equipment, software and databases.
- You hold a valid Qld Drivers Licence and NDIS Worker Screening Card (or willingness to obtain).
- You have previous experience in an administrative or office management role, preferable within the disability/healthcare sector, and have a Certificate in Business or related discipline (desirable).

**If you're a dedicated individual looking to take on a rewarding role, we'd love to hear from you **Please submit your **resume and cover letter (max. 1 page) addressing how you meet the requirements of the position.**

**Benefits**:

- Salary packaging

Schedule:

- Monday to Friday

Application Question(s):

- Have you worked in the Health, Disability or Community Services Industry before?
- Are you available to work between the hours of 9am - 5pm on weekdays?

**Education**:

- Certificate I - IV (preferred)

**Experience**:

- Office administration: 2 years (preferred)
- Reception / Front-Desk: 1 year (preferred)

Licence/Certification:

- Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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