Secretariat Officer

5 days ago

Melbourne, Australia Victorian Collaborative Centre for Mental Health and Wellbeing Full time

Location: Melbourne | CBD

Job type: Part time / Until 30 June 2025

Organisation: Victorian Collaborative Centre for Mental Health and Wellbeing

**Salary**: $109,730 - $132,764

Occupation: Administration/Secretarial

Reference: VG/DH/CCMHW/SECOFFICER

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

**About the role**:
The Victorian Collaborative Centre for Mental Health and Wellbeing (Collaborative Centre) is seeking a skilled Secretariat Officer to provide high-level secretariat services to the organisation's Board, Co-CEOs and various committees. Working across the organisation, the Secretariat will use their knowledge and experience to support and administer the Collaborative Centre's statutory governance functions.

Reporting directly to the Co-CEOs (or a delegate), the Secretariat will support the Collaborative Centre through the administration of internal processes including the development of briefing papers, minutes and action registers. The role requires the incumbent to possess strong skills in working confidentially with sensitive information.

The Secretariat role will also have a communications focus, with the aim of improving processes by facilitating the sharing of information and working closely with others. Experience effectively working with diverse populations will be crucial to the success of this role.

**About us**:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

**How you'll make a difference**:
**Suitable applicants will be able to demonstrate**:
**Knowledge and Skills**

Planning and Organising - Sets clearly defined objectives and priorities and operates accordingly, reviewing and adjusting as required; identifies processes, tasks and resources required to achieve a goal; establishes systems and procedures to guide work and track progress; recognises actual and potential barriers and finds effective ways to deal with them.

Organisational Awareness - Understands issues and pressures to which the organisation has to respond; understands the reasons behind the organisational climate and culture.

Stakeholder Management - Identifies issues in common for one or more stakeholders and uses to build mutually beneficial partnerships; identifies and responds to stakeholder's underlying needs; uses understanding of the stakeholder's organisational context to ensure outcomes are achieved; find innovative solutions to resolve stakeholder issues.

Supports Live and Living Experience Leadership - Demonstrates capacity to work collaboratively with individuals who have lived or living experience of mental illness (including family, carers or supporters), ensuring their voices are heard and valued in decision-making processes. This includes showing empathy, practising active listening, and adapting communication styles to suit diverse needs.

**Personal Attributes**

Detail Focus - Observes fine details; identifies gaps in information; looks for logical sequences of information; highlights practical considerations of plans and activities.

Initative and Accountability - Proactive and self-starting; seizes opportunities and acts upon them; takes responsibility for own actions.

Resilience - Perseveres to achieve goals, even in the face of obstacles; copes effectively with setbacks and disappointments; remains calm and in control under pressure; accepts constructive criticism in an objective manner, without becoming defensive.

**Qualifications / Specialist Expertise**

Specialist Expertise
- Understanding of relevant statutory requirements and public sector policies and standards relating governance practices.

**Qualifications**:

- A tertiary qualification in law, public policy or relevant corporate governance skills would be preferable.
- Experience in financial literacy, audit/internal controls and risk management would be highly regarded.
- The Collaborative Centre encourages people with a past or current lived experience of mental illness or psychological distress (either as

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