Aps 6 / El1 Executive Assistant / Secretariat

7 months ago


Melbourne, Australia Hudson Australia Full time

Our client is a highly regarded Federal Government Department. The Chair of the Department is looking for an Executive Assistant at the APS 6 or EL1 level to support him. The role is based in Melbourne.

The position can be Non Onongoing, s26 or Labour hire for 6 - 12 months with potential for extension.

**Your duties will include**:

- Provide complex administrative services, advice and support, and work closely with the Division's leadership team.
- Manage the offices, including complex diary management and scheduling of visit programs.
- Identify and resolve complex administrative issues that may impact the delivery of these services.
- Assist with managing workflow, including prioritising submissions and briefings, meetings, and correspondence.
- Assess competing priorities and propose recommendations.
- Liaise, build and sustain collaborative relationships across the division and manage internal and external agency stakeholders.
- Lead complex coordination activities to deliver outcomes to meet relevant deadlines.
- Use discretion and judgement to plan and manage the flow of work and visitors.
- Process relevant financial transactions and reporting including travel and hospitality using SAP.
- assisting with the organisation of the Agency's Advisory Board meetings
- coordinating the preparation of meetings papers and briefs, including preparing meeting packs, managing budgets and meeting reporting requirements
- taking meeting minutes and following up actions arising
- tracking correspondence and actions arising
- establish and maintain relationships through effective communication, collaboration, negotiation and issues management to engage members and work areas within the Agency
- supporting the FOI function in relation to any requests relevant to the board
- supporting the Agency's parliamentary function by assisting with the coordination of Senate Estimates briefing material and actioning Questions on Notice and Question Time Briefs
- coordinating responses to the Agency's general enquiries and drafting correspondence to stakeholders; and
- assisting with other ad-hoc secretariat tasks.

**What you can bring to this role**:

- a positive, can-do, customer focused attitude
- strong communication and stakeholder engagement skills
- strong attention to detail
- trustworthiness and reliability
- resilience, and
- problem solving skills and the ability to adapt quickly to change.


  • El1 Assistant Director

    6 months ago


    Melbourne, Australia Department of Employment and Workplace Relations Full time

    Executive Level 1 - Melbourne, VIC; Bendigo, VIC - $115,996 - $128,200 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The...


  • Melbourne, Australia Australian Government Full time

    Ongoing/Non-Ongoing - Salary: $94 779 to $109 874 plus 15.4% superannuation - Melbourne, VIC **Our Opportunity** The Executive Support Officer (ESO) will report to the Director of Operations and Finance and assist the ALRC Executive in the administrative and operational functions of the agency, with a focus on governance, financial, and audit and risk...

  • Secretariat

    3 months ago


    Melbourne, Australia Fair Work Ombudsman Full time

    Ongoing Executive Level 1 - Position available in Melbourne, Sydney, Canberra, Brisbane, Gold Coast, Hobart or Adelaide **About the FWO** The Fair Work Ombudsman (FWO) is an independent statutory office established by the Fair Work Act 2009. Our functions outline the responsibilities we have as set by the Fair Work Act 2009 to achieve our purpose: -...

  • Executive Assistant

    6 months ago


    Melbourne, Australia APS GROUP Full time

    Great Opportunity to work with leading Transport Company. - Flexible working hours, Part Time 5 days or Full Time 3 days per week. - Day Shift rate of $35.00 per hour. **About the Role** APS have partnered with a large and successful Australian Owned and Operated Transport Business in supporting them to bring on their next Executive Assistant. Reporting to...


  • Melbourne, Australia Department of Veterans' Affairs Full time

    Salary Range: $79,764 - $85,074 + Attractive Superannuation VEA Compensation and Support (VCS) is a multi-disciplinary branch responsible for the management and assessment of compensation claims and the divisional focus on procedures, planning and delegate learning and development. Our clients are serving and former defence force members, veterans and...


  • Melbourne, Australia Department of Veterans' Affairs Full time

    Salary Range: $76,696 - $81,802 + Attractive Superannuation The DVA Policy and Research Division develops policies and research initiatives, to support, maintain and enhance the wellbeing and self-sufficiency of veterans and their families, including in the domains of Income and Finance; Health; Social Support; Education and Skills; and Housing. The...


  • Melbourne City Centre, Australia Australian Government Full time

    $88,175 - $100,724 (plus Super) - Melbourne CBD - VIC **The Role** Do you understand protective security and risk assessment processes? Does delivering security related skilling appeal to you? We are seeking motivated security advisors for our Melbourne office. **About our Team** The Defence Security (DS) Division in SEG provides adaptable security...


  • Melbourne, Australia Australian Government Full time

    APS Level 6 - $91,092 - $102,765 - Fairbairn ACT, Parramatta NSW, Melbourne VIC We have an exciting opportunity for an enthusiastic APS Level 6 Procurement and Project Officer to manage procurement activities for external evaluation resources at the Therapeutic Goods Administration (TGA) and to lead projects within

  • Aps Level 6

    7 months ago


    Melbourne, Australia Australian Government - Department of Health Full time

    APS Level 6 - $91,092 to $102,765 - Canberra, ACT & Brisbane, QLD & Melbourne VIC We are currently looking to fill multiple APS 6 roles - **As a WHS Advisor** you will provide advice and guidance on matters relating to WHS including researching and interpreting relevant legislation. You will work with and support the Assistant Director to deliver key...


  • Melbourne, Australia Australian Signals Directorate (ASD) Full time

    Total Salary Package - 89,921 - 177,500 ( plus 15.4%) - Brisbane CBD - QLD,Canberra - ACT,Melbourne CBD - VIC,Perth CBD - WA **The Role** The Data Manager is responsible to perform complex data management and administration work of Australian Signals Directorate (ASD) data systems. They will exercise a considerable degree of independence and will perform a...

  • Executive Assistant

    6 months ago


    Melbourne, Australia Australian Government Full time

    APS Level 4 - Canberra ACT, Melbourne VIC, Brisbane QLD - $79,036 - $84,525 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Role** Early Childhood and Youth Group (ECY) supports...


  • Melbourne, Australia Federal Court of Australia Full time

    **Position Overview** Working to the Executive Director Court and Tribunal Operations and the Executive Director People, Culture and Communications (the Executive Directors), the role of the Executive Assistant is varied and covers a full range of executive and administrative support services. Its key responsibility is to provide high-level administrative...


  • Melbourne, Australia Department of Industry, Science, Energy & Resources Full time

    Melbourne, Perth - Applications close 26 June **About the Department**: The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy,...


  • Melbourne, Australia Talent International Full time

    australia melbourne contract up to au$602.55 per day**The opportunity** Our client is a community focused Federal Government Agency. They have an exciting opportunity available for an APS6 EL1 Assistant Director of Integrity Reporting to join the Intelligence & Analytics Branch in ensuring the optimization of all sources of data and information relevant to...


  • Melbourne, Victoria, Australia APS Full time

    About Defence Digital GroupDefence Digital Group (DDG) is a leading organisation in the field of digital capabilities and effects. Our mission is to generate and sustain digital capabilities that defend Australia and its national interests.Job SummaryWe are seeking experienced EL1 Lead Project Schedulers who have a strength in scheduling projects in an...

  • Executive Level 1

    6 months ago


    Melbourne, Australia Australian Government Full time

    Executive Level 1 - $116,418 - $132,777 - Canberra ACT (Ngunawal Country), Melbourne VIC (Naarm), Brisbane QLD (Meanjin) There are two Affirmative Measures Indigenous roles currently available in the Indigenous, Inclusion & Diversity Section, and the possibility of additional HR Generalist roles in the near future (you will have 3 role options when...

  • Aps Level 6

    6 months ago


    Melbourne, Australia Australian Government Full time

    APS Level 6 - $91,092 - $102,765 - Brisbane QLD, Fairbairn ACT, Melbourne VIC, Parramatta NSW The Therapeutic Goods Administration (TGA) is seeking inspector to join the the PV Inspection Program (PVIP) and GCP Inspection Program (GCPIP). Inspectors will undertake remote and on-site inspections of sponsors/clinical trial sites. They will conduct...


  • Melbourne, Australia Talent International Full time

    australia melbourne contract negotiable**The opportunity** Our client is a large federal government agency responsible for implementing Australia’s largest social reform since Medicare. They have a great opportunity for an EL1 Assistant Director Research Evaluation to join the Research and Evaluation Branch, and focus on the evaluation of a major national...


  • Melbourne City Centre, Australia Australian Government Full time

    $91,702 - $104,753 + up to 15.4% Superannuation - Melbourne CBD - VIC **The Role** Are you passionate about fostering a positive security culture to enhance Australia’s national security? Do you have an understanding of protective security and risk assessment processes? Are you motivated to train and upskill others in the disciplines of security and...


  • Melbourne, Australia The Hassett Group Full time

    3 to 6 Month Contract with potential to go permanent - Immediate Start Required - $90k to $110k + Super Pro Rata **ABOUT OUR CLIENT** **ABOUT THE ROLE** You will oversee the daily administrative legal risk and compliance activities of the Legal & Secretariat and Risk & Compliance teams, within the Corporate & Strategy function. You will support the teams...