Facility/project Officer

2 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 28/10/2024 - 19/09/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Facilities Management

Reference: 1438966

**Selection Criteria**:
**SC1** Demonstrated ability to oversee capital and maintenance work projects, including the ability to follow procedures, OHS practices and protocols.

**SC2** Demonstrated ability to oversee maintenance of facilities as required.

**SC3** Demonstrated capacity to liaise and supervise the work of contractors and to develop procedures and
guidelines relating to the work area.

**SC4** Demonstrated high level oral and written communication skills.

**SC6** Demonstrated capacity to provide advice and support to management in respect to the work area.

**Role**:
[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- The position reports to the Assistant Principal in charge of Facilities and the Principal and work together with Facility Manager, Maintenance Officer and Business Manager
- Facility and Project Officer is a member of, and works cooperatively with, the NPELS Buildings and Grounds Committee
and OHS Committee.
- Coordinate, organise and determine work priorities.
- Coordinate and induct contractors according to Department requirements.
- Ensure the efficient operation of the work area within the regular direction of the leadership team.
- Prepare documentation/basic reports for meetings.
- Carry out Workplace inspections each term to determine work needing to be undertaken. Complete or engage
the necessary trades to complete these tasks.
- Follow school guidelines when expending money for goods and services.
- Carry out required inspections, input appropriate data and monitor the school Maintenance System to record
works, maintenance and inspections.
- Be familiar with the mechanical, electrical, plumbing and any other systems of the school.
- Keep operation manuals current and arrange regular services on systems and equipment.
- Liaise with the Assistant Principal on the Emergency Management operations of the school.
- Ensure all building works are carried out in accordance with DET requirements.
- Oversee the AIMS or Similar system/s
- Provide the Principal class and Business manager with reports, statistics and advice as required.
- To respond to any emergency situations in an appropriate manner and undertake duties as may be required
outside normal working hours or at weekends.
- Comply with the NPELS policies and procedures
- Undertake training as required.
- Undertake other duties relevant to the field of responsibility as requested by Principal class.
- Coordinate the use and maintenance of school buildings and equip

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