Executive Administrator

4 months ago


Melbourne, Australia HOBAN Recruitment Full time

We are seeking an entry level Executive Administrator to deliver secretarial and administrative support for vaious departments within the company.

This role involves supporting managers from various departments to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication supporting managers with administratve duties.

We require someone who has 0 -3 years of admin experience who is looking to gain some exprience in administrative fields supporting managers.

**Responsibilities**
- Act as the point of contact for Sales team
- Provides executive assistance to the Sales & Marketing teams
- Managing calendars and meeting schedules
- Mnake travel arrangements
- Manages the business expenses ensuring timely submission and approvals
- Responsible for ensuring suitable meeting rooms are selected and manages the logistics
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Monitor office supplies and research advantageous deals or suppliers
- Handle any ad-hoc duties requested by manager

**Requirements and skills**
- Experience level 0-3 years - entry level/graduates
- Good knowledge of MS Office - Work, Power Point, Excel
- Proficiency in English both written and spoken
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- High School degree; additional qualification as similar role would be considered an advantage
- Hybrid work environment (Work from home & work in office)



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