Executive Assistant and Subsidiary Administrator

2 weeks ago

Melbourne, Victoria, Australia Nufarm Full time

Unlock Your Potential

In this pivotal role, you will be instrumental in driving the success of Nufarm's Leadership Team. Your responsibilities will encompass delivering exceptional administrative support, managing subsidiary administrative tasks, and ensuring seamless operations across various functions.

Key Responsibilities:

  • Administrative Excellence: Provide timely and accurate administrative support, including calendar and email management, travel arrangements, and event organization.
  • Document Management: Prepare, format, and distribute reports and presentations, draft correspondence, and handle purchase orders and invoices.
  • System Management: Oversee subsidiary IT systems, support document execution, verification, and apostilles/notarisation.
  • Meeting and Event Coordination: Organize and schedule meetings, prepare agendas, take minutes, and ensure action items are completed.
  • Reporting and Data Management: Assist with monthly reporting and maintain accurate records of subsidiary filings.

What We're Looking For:

We seek a highly organized individual with a proven track record in providing exceptional administrative support and managing complex tasks. Proficiency in Microsoft Office Suite, Ariba, and Concur is essential, while experience with Diligent Entities and DocuSign is a plus.

Requirements:

  • Proven Experience: Solid experience in an executive support role, adept at managing competing demands and providing high-level assistance.
  • Excellent Communication: Strong verbal and written communication skills, with the ability to liaise effectively with senior leaders and diverse teams.
  • Organizational Skills: Demonstrated ability to handle ambiguity, prioritize tasks, and meet deadlines.
  • Technical Proficiency: Proficiency in Microsoft Office Suite, Ariba, and Concur; experience with additional IT systems and creative design software is advantageous.

Nufarm is an Equal Opportunity Employer

We value diversity and are committed to creating an inclusive environment for all Nufarm employees. If you're ready to make a meaningful impact, we'd love to hear from you.

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