Human Resources Administrative Assistant

5 months ago

Palm Beach, Australia Hyatt Regency Aruba Resort, Spa and Casino Full time

Summary
- At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.- The Human Resources Administrative Assistant will provide courteous and professional assistance towards internal and external guest role modeling Hyatt's purpose and values. This position will offer support to the HR Team and will be responsible for all HR administrative matters including upkeeping of the office, assisting with colleague-related events and projects, and maintaining colleague files.
- Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.- General responsibilities:
- Administer all payroll-related status change forms including New Hire, Promotion, Transfer, Termination, and 2nd department
- Administer HRA colleague recognition programs (including Star program, Advancing Care Awards, and Birthday program.
- Administer and assist colleagues with HR-related requests such as vision requests, health cards, prepare name tags
- Prepare New Hire Files and assist new hires with enrolling them in the time clock
- Assist all colleagues, applicants, and visitors courteously and effectively in person or through the phone.
- Assist with conducting reference checks, scheduling interviews, and following up on pending items for new hires.
- Assist in the preparation and execution of all colleague-related events.
- Responsible to manage all HR communication channels (including but not limited to HR mailbox, social media, and bulletin board)
- Administer and follow up on registration for training, colleague events, etc.
- Request special arrangements from external vendors such as flower arrangements for special occasions.
- Distribute insurance letters and any other correspondence to colleagues upon receiving these (T. Rowe Price, Ennia, etc.)
- Maintain all office supplies organized and order supplies when necessary or requested.
- Preparing, maintaining, and organizing all employee files.
- Any other reasonable duties as assigned by supervisors or Managers.

**Qualifications**:
**Minimum Qualifications**:

- MBO degree and/or a minimum of 2 years of administrative experience.
- Have a positive attitude and be willing to go the extra mile to exceed the expectations of both internal and external guests.
- Experienced in Office 365 systems including Excel, Word, and Powerpoint. Additional experience with platforms designed to enhance internal business communication such as Canva is preferred.
- Great organizational skills, creative, team player and able to multi-task in a high-volume office operations environment.
- A true desire to satisfy the needs of others in a fast-paced environment.

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