Workshop and Compliance Administration Officer

6 months ago

Newcastle, Australia Bis Industries Full time

Are you an experienced Administrator looking for a new challenge? This is for
- Flexible working hours with excellent working conditions and benefits.
- Full-time position with the opportunity for career progression.

Bis are now currently recruiting for a Workshop and Compliance Administration Officer to join our maintenance team at our Tomago Office in NSW. Reporting to our Workshop and Compliance Team Leader, this role will provide full support in administrative and compliance functions for the Tomago facility. This role will work with the Optimisation Manager, Workshop Manager and Workshop Coordinators, and business support services to manage the facility and its compliance to lease and statutory regulations, prepare and proof compliance paperwork, facility maintenance, timesheet collation for payroll and manage personnel training files. You will ensure that all work and tasks are conducted in a safe manner, that work practices minimise risk of hard to Bis employees, plant, equipment, and the environment.

This is an excellent opportunity for an experienced administrator that wants to make this role their own. You will be working as part of a small team within a workshop environment, assisting in the smooth and accurate running of the administrative functions within the work-scope of this role.

**Key responsibilities for this role include**:

- Raise purchase orders for facility maintenance, compliance and all standard monthly administrative PO’s
- Raise all PO’s for Labour Hire prior to them conducting work and receipt of PO’s upon completion.
- Integrity checks of workorder numbers against submitted timesheets and reconcile tablet data to timesheet hours.
- Record all safety statistics and KPI’s for Tomago.
- Maintain the site “log-in” system (NoahFace).
- Monthly office and environmental inspections.
- Arrange uniform/PPE requirements for all workshop employees.
- Contractor Management for Tomago.
- Maintain asset register - including tool calibrations and end of year reconciliation.
- Coordination of LMS training requirements to ensure all employees are up to date.
- Maintain all training records and the training matrix for all employees.
- Ownership of the shared admin mailbox.
- Update and control of forms, checklists, procedures, instructions, and other required documents for Bis Underground Coal Services.

**The successful applicant will possess**:

- Extensive experience as an Administrator, preferably within a Workshop/Maintenance environment.
- High level of initiative and problem-solving skills.
- Excellent organisational skills and attention to detail with the ability to manage fluctuating workloads.
- Advanced computer literacy (Microsoft Office Suite)
- Experience using JDEdwards, invoicing, and purchasing experience (highly desirable)
- Underground mining machinery knowledge (advantage)

At Bis we do not just look at your qualifications, licenses, or experience - we want to ensure every team member lives the values of Zero Harm, Unity, Passion, Excellence and Relationships.

**Benefits of Working for Bis**:
In addition to providing a competitive salary, we provide job security with long-term (and long standing) existing customer contracts. Some of the benefits of working for Bis include:

- Novated leases of Motor Vehicles through SGFleet
- Medibank private health insurance corporate discounts
- Corporate discounts on motor vehicle purchases with Toyota (Mackay)
- Corporate discounts with Hertz Australia for car rental
- Corporate discounts with Beaurepaires for tyre purchases.
- Education assistance
- Employee referral programs (between $1000 to $2000)
- Exceptional delivery awards
- Parental Leave (up to 18 weeks pay).

**Who is Bis?**

Bis is a resources logistics company that provides technology-enabled haulage, materials handling, specialised equipment hire and value chain solutions for customers across 50 sites throughout Australia.

Since 1915, we have delivered customer-led innovations that optimise our customer’s operations. Our people are passionate and inventive. They believe in better, look after each other and live by our values. We work hard in creating a supporting, inclusive and engaging environment because by doing so, our people succeed.

**About Our Recruitment Process**

At Bis, we are committed to employing individuals who align with our values. These values speak to the heart of who we are as an employer, a partner to our customers, a brand and a corporate citizen. They help shape our culture and guide our actions. As such, they drive our collective purpose to deliver, every day.

As part of our recruitment process, there are a number of checks which may be conducted to demonstrate your suitability for a role. These include but are not limited to National Police Checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

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