Team Assistant

4 months ago

Melbourne, Australia JLL Full time

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this opportunity involves**:
We are seeking a highly organized and proactive Team Assistant to join our team. As the Team Assistant, you will play a crucial role in providing administrative support to our team or department. Your main responsibilities will include managing calendars, coordinating team activities, and facilitating effective communication within the team.
**Overview of the role**:
General administrative assistance, such as managing calendars, scheduling meetings, and maintaining files and databases for the team or department.
Facilitate effective communication within the team, including coordinating team activities
Support the Senior Executive Assistant & State Leadership Team in ensuring adherence to policies and procedures maintaining consistency and promoting best practices in policy governance.
Meeting logistics, including booking rooms, coordinating schedules, preparing meeting materials, and taking minutes as required.
Support team members with travel coordination, including booking flights, accommodations, and transportation when needed.
Assist in creating, formatting, editing, and proofreading various documents, such as reports, presentations, and spreadsheets.
Foster a positive and collaborative team environment by contributing to team-building activities and promoting effective communication and information sharing.
Provide additional support as required, including assisting with special projects, conducting research, and performing other assigned administrative duties to support the team's objectives.
**Sounds like you? This is what we are looking for**:
Previous experience in an administrative or support role, preferably within a team or departmental setting.
Strong organizational and time management skills to handle multiple tasks, prioritize work, and meet deadlines efficiently.
Excellent written and verbal communication skills.
Exceptional attention to detail to ensure accuracy in administrative tasks, document preparation, and data management.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with database management and collaboration platforms.
Strong problem-solving skills and a proactive approach to challenges.
Ability to adapt quickly to changing priorities, work effectively under pressure, and handle multiple tasks with composure and professionalism.
A collaborative and team-oriented mindset, with the ability to work well as part of a team while also being self-motivated and able to work independently.
**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced techno

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