Talent Register Executive Assistant Level 4

3 weeks ago

Canberra, Australia Australian Secret Intelligent Service Full time

Talent Register - Executive Assistant

Level 4

$85,383 - $89,066 plus superannuation

ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote Australia’s

vital interests through the provision of intelligence services as directed by the Government. Its work can involve

collecting intelligence relating to national security, international relations and economic issues. It also contributes

to Australia’s coordinated national efforts against terrorism, proliferation of weapons of mass destruction, and

trans-national issues such as people smuggling.

ASIS values workplace diversity and is committed to providing a supportive, inclusive and respectful work

disabilities, people that identify as LGBTIQ+ and people from culturally and linguistically diverse backgrounds.

Role

As an Executive Assistant, you will provide a full range of timely and confidential administrative and executive

support to the Senior Executive Service (SES).

The role requires a dynamic team player who enjoys working with stakeholders, team members and individually

on projects. You will be able to meet tight deadlines and work to support ASIS priorities.

Key Responsibilities and Tasks

The following is an overview of key responsibilities and tasks:
Provide general administrative support and assistance;
Develop and maintain significant stakeholder relationships;
Coordinate, book and acquit domestic and international travel and accommodation, ensuring compliance
with relevant policies. Administer invoices and acquit corporate credit card.

In consultation, resolve conflicting demands upon the SES’s time from internal and external
stakeholders;
Organise internal and external meetings and events including providing key documentation prior to the
meeting and taking and distributing minutes;
Understand the needs and requirements of the SES and undertake the work necessary to ensure goals
are achieved and deadlines are met; and

Monitor Branch finances;
Act with discretion, integrity and professionalism.

Education, qualification and experience requirements

The following education, qualifications and/or experience will be highly regarded:
Demonstrated experience in providing excellent customer service;
A proven track record in teamwork;
Effective written and verbal communication skills;
Demonstrated work experience in organising and processing/data entry; and

Relevant experience and or qualifications in any of the advertised sections.

These positions are Canberra based, with conditions of service similar to those in the Australian Public Service, including

Australian citizenship.)

Selection Criteria

the position.

Supports strategic direction

Supports shared purpose and direction;
Thinks strategically;
Harnesses information and opportunities; and

Shows judgement, intelligence and common sense.

Achieves Results

Identifies and uses resources wisely;
Applies and builds professional expertise;
Responds positively to change; and

Takes responsibility for managing work projects to achieve results.

Support Productive Working Relationships

Nurtures internal and external relationships;
Listens to, understands and recognises the needs of others;
Values individual differences and diversity; and

Shares learning and supports other.

Displays personal drive and integrity

Demonstrates public service professionalism and probity;
Engages with risk and shows personal courage;
Commits to action;
Promotes and adopts a positive and balanced approach to work; and

Demonstrates self-awareness and a commitment to personal development.

Communicates with Influence

Communicates clearly;
Listens, understands and adapts to audience; and

Negotiates confidently.

Job Specific Requirements

Demonstrated experience and education relevant to the role.

Applicant Instructions:
on offer along with a comprehensive resume detailing their work history.

APPLICATIONS CLOSE: Applications are open until 31 December 2023.

What Happens Next?

harm your suitability for employment with us.

You may be contacted via SMS regarding the next stage of the process.

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