Executive Assistant

3 weeks ago


Canberra, Australia Australian Trade and Investment Commission (Austrade) Full time

Classification: APS Level 4 and APS Level 5
- Location: Canberra - ACT
- Salary: $73,584 - $90,096

**THE ROLE**:
The Simplified Trade Investment Simplification Taskforce are looking to fill a range of APS 4 and APS 5 Executive Assistant roles as well as establishing a merit pool for future vacancies.

The EA role is an essential support role responsible for providing timely, efficient, and effective high level office administration and executive support to various Heads and Teams within the Taskforce.

**Duties include**:
As an Executive Assistant, you will undertake a wide variety of duties to support the Branch Heads:

- Provide executive support to the Branch Heads, whilst delivering administrative advice to all areas that fall within the team.
- Diary management and coordination, including scheduling appointments and organising travel.
- Proactively assist the SES with preparation for meetings, including agendas, briefing notes, and presentations.
- Arrange meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders)
- Liaise with stakeholders of all levels including the Minister’s Office, and providing assistance with general enquires.
- Coordinate and reconcile financial commitments for your Branch Head consistent with policy and/or guidelines.

**Additional duties at the APS 5 level include**:

- Draft correspondence, briefing notes and other reporting as required, including coordinating preparation and clearance for meeting papers.
- Ensure appropriate level of governance requirements are met for all organisational documents and processes.
- Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.
- Assist with the management of corporate functions within the team.
- Provide support and guidance to other EAs and members of the team to support broader agency operation.
- Provide quality assurance (including proof reading and editing) of documents such as briefs, minutes and other advice.

**CLOSING DATE**:
Applications close at **_11:30PM, Sunday 25 February 2024 (AEDT) _**

**ELIGIBILITY**:


  • Executive Assistant

    1 month ago


    Canberra, Australia CS Executive Group Full time

    Canberra Contract/Temp, Hybrid 28/11/2023 - Full-time Contract Role with Flexibility to WFH - Elevate your Career as an Executive Assistant in a Security-Designated Role - Work Alongside High-Ranking SES Officers, Shaping Diplomatic Initiatives - $58 - $62 Per Hour + Super - **Negative Vetting Level 2 Security Clearance Required** **APPLICATIONS CLOSE ON...


  • Canberra, Australia CS Executive Group Full time

    Australian Capital Territory, Canberra Contract/Temp 22/01/2024- Full-time Contract Role Based in Canberra with Flexible Work Options- - Great Opportunity to Get your Foot in the Door with a Federal Govt Agency- $50 - $56 Per Hour + 11% Super - NV1 Security Clearance Or Willingness to Obtain (Australian Citizenship Required) - **Applications close on...


  • Canberra, Australia CS Executive Group Full time

    Canberra Contract/Temp, Hybrid 01/12/2023 - Full-time Contract Role with Flexibility to WFH - Great Opportunity to Get your Foot in the Door with a Federal Govt Agency - Join as an Executive Assistant in a transformative cross-border trade initiative - $65 - $71 Per Hour + Super **APPLICATIONS CLOSE ON WEDNESDAY 6TH DECEMBER** **CLIENT** Our client is an...

  • Executive Assistant

    1 month ago


    Canberra, Australia Launch Recruitment Full time

    APS 5 opportunity - S-26 transfer considered - Join a growing and exciting department Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be supporting a...

  • Executive Assistants

    1 month ago


    Canberra, Australia HiTech Personnel Full time

    **Reference #**: - JF/JA0865**Title**: - Executive Assistants - Federal Govt!**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - 12 Months + EXT**Description**: - **Leading Federal Government Department**: - **Initial 12 month contract + 2 x 12 months extensions**: - **Rewarding Hourly Rate $$$** One...

  • Executive Assistant

    1 month ago


    Canberra, Australia Launch Recruitment Full time

    100% onsite role - ASAP Start. - 9 month contract with a view to go permanent - Excellent hourly rate on offer **Full Job Description** - Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them...

  • Executive Assistant

    1 month ago


    Canberra, Australia Launch Recruitment Full time

    Hybrid working options available - APS5 salary - across the band available - Opportunity to grow and develop outside of a traditional EA role Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing...

  • Executive Assistant

    1 month ago


    Canberra, Australia Australian Government Full time

    APS Level 4 | APS Level 5 - Canberra, ACT - APS4: $75,996 - $81,274 | APS5: $83,908 - $89,706 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Roles** The Funding and Data Collection...

  • Executive Assistant

    1 month ago


    Canberra, Australia ACT Government Full time

    Are you good at organising a busy executive? The Executive Group Manager of Digital Data and Technology Solutions (DDTS) is currently seeking an enthusiastic and organised person for the role of Executive Assistant to provide professional administrative support. Responsibilities of the position include: diary management, co-ordination of correspondence and...

  • Executive Assistant

    1 month ago


    Canberra, Australia ACT Government Full time

    **Executive Assistant** **Full-time Permanent**: **Closes: 20 March 2023**: **Classification**: Administrative Services Officer Class 6 **Salary**: $91,315 - $104,509 plus superannuation **Position No**: 26500 - 02905 **Directorate**: Canberra Health Services **Advertised (Gazettal date)**: 23 February 2023 **Our Vision**: creating exceptional health care...

  • Executive Assistant

    1 month ago


    Canberra, Australia Adecco Full time

    Full time, permanent opportunity - Great employee benefits and incentives - Hybrid work arrangements available An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR). As an Executive Assistant, you will provide pro-active executive assistance to the Managing...

  • Executive Assistant

    1 month ago


    Canberra, Australia Adecco Full time

    Full time, permanent opportunity - Great employee benefits and incentives - Hybrid work arrangements available An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR). As an Executive Assistant, you will provide pro-active executive assistance to the Managing...

  • Executive Assistant

    1 month ago


    Canberra, Australia ACT Government Full time

    **Executive Assistant** **Full-time Permanent**: **Closes: 07 June 2023**: **Classification**: Administrative Services Officer Class 5 **Salary**: $84,749 - $89,705 plus superannuation **Position No**: 57655, several - 02AT3 **Directorate**: Canberra Health Services **Advertised (Gazettal date)**: 17 May 2023 Are you good at organising people and a busy...

  • Executive Assistant

    1 month ago


    Canberra, Australia Infinite Consulting Full time

    **APS4 Executive Assistant** Seeking experienced Government Executive Assistant interested in a non-ongoing opportunity working to the CIO! This position is for initially 3 - 6 months with the possibility of permanency. Our client aims to make a real contribution to the wellbeing of all Australians. A motivated and dynamic organisation welcoming those...

  • Executive Assistant

    1 month ago


    Canberra, Australia Effective People Full time

    **23rd February, 2023**: **Executive Assistant** **National Police Check Required Prior to Commencement** **Immediate Start, 6 Month Opportunity** **$48.96 Per Hour, Ex Super** **Canberra Based, Onsite Role** **Ref #104811** **Submissions Close Tuesday 28th February** **_WHY CHOOSE EFFECTIVE PEOPLE?_** - _WE PAY FORTNIGHTLY WITH IN-HOUSE PAYROLL_ - _SALARY...

  • Executive Assistant

    1 month ago


    Canberra, Australia Page Personnel Full time

    APS 4 and 5 level EA's are encouraged to apply - $65,614 - $78,011 p.a.plus super **About Our Client**: We tell the story of Aboriginal and Torres Strait Islander Australia and create opportunities for people to encounter, engage and be transformed by that story. We support and facilitate Aboriginal and Torres Strait Islander cultural resurgence. The...

  • Executive Assistant

    1 month ago


    Canberra, Australia Talent International Full time

    australia australian capital territory contract super- **APS5 Executive Assistant role within a federal government agency**: - **Initial 12-month contract plus 2 x 12-month extension options**: - **NV2 Security Clearance is required prior to commencement** Our client is seeking for an Executive Assistant to work collaboratively across the Diplomatic...

  • Executive Assistant

    1 month ago


    Canberra, Australia SB Recruitment Full time

    **Salary**: - $63.00 - $71.00 Hour plus Super - **Contract Type**: - Temporary - **Location**: - Canberra - ACT - **Industry**: - Admin / Secretarial / Office Support - **Contact Name**: - Kim McKenzie - **Contact Phone**: **Date Published**: - 22-Jan-2024 - **The Company..** Our client is a well-known organization who are responsible for delivering...

  • Executive Assistant

    1 month ago


    Canberra, Australia face2face Recruitment Full time

    **Closing Date**:9 am Thursday 2 March 2023 **face2face reference**:581213 **Location**:Fyshwick, ACT **Hours**:Full-time **Entry requirements**:Must undergo police check **Pay range**:$48.96 per hour excluding super **About the role**: The Executive Assistant manages the smooth operation of the Executive Unit including the Executive's schedule,...

  • Executive Assistant

    1 month ago


    Canberra, Australia Onpoint 365 Full time

    6-month contract with a 6-month extension - Located in Canberra, ACT - $38.00 - $65.00 per hour + 11% super **Executive Assistant** - **6-month contract with a 6-month extension**: - **Located in Canberra, ACT**: - **$38 - $65 per hour + 11% super**: - **Must be able to obtain a Baseline security clearance** Our Federal Government client is seeking a...